Office Administrator, AmeriCorps Monroe Community College

Position Details Monroe Community College, Rochester, NY Position Title: Office Administrator, AmeriCorps - Monroe Community College Category: Professional Staff Job Type: Part Time Posted On: Tue Apr 21 2026 Job Description The Office Administrator is responsible for day-to-day office coordination, working closely with program staff to ensure that AmeriCorps members, host site staff, college personnel, and other constituencies are apprised of program procedures, information, and events. This is a temporary, grant‑funded position that may be renewed annually contingent upon availability of grant funding and performance reviews. Responsibilities Draft, type, proof, edit, update, copy and distribute program information, correspondence and reports; process mail and faxes; maintain mailing lists. Establish and keep member, host site and general office files. Process and record members' service record forms, biweekly living allowance payment information, and track member hours. Assist in completing and updating member documentation, including enrollment, health insurance, child care, education awards, loan forbearance, etc. Coordinate meetings, facilities and special events and follow up as necessary. Greet and direct members and visitors to appropriate staff and schedule meetings when needed. Answer program phone lines, distribute messages and provide information about program operation; complete follow‑up mailings as requested. Inventory and order office supplies. Process requisition orders, purchase orders, invoices, petty cash, and travel and mileage forms; screen and check bills for accuracy; follow up as required. Assist with recruitment, selection, enrollment, evaluation, newsletter and other publications, and program promotion. Perform other clerical duties as requested by project staff. MCC Expectations Adhere to the College Code of Conduct. Contribute to, support and maintain an equitable, inclusive and collaborative college environment. Maintain technological competencies utilized by the College. Commit to the philosophy of a comprehensive community college. Commit to professional growth, including ongoing training in diversity, equity and inclusion. Requirements High school diploma or GED plus three years of paid, full‑time (or equivalent part‑time) secretarial experience OR a diploma/certificate in secretarial science, word processing or related area and two years of experience. Knowledge, Skills and Abilities Ability to prioritize workload, manage multiple tasks and work in a fast‑paced office environment. Flexibility, good organizational skills and accuracy with details. Thorough knowledge of office terminology, practices and procedures. Ability to compose correspondence and reports using proper grammar, punctuation and spelling. Ability to independently complete complex clerical assignments following oral and written directions. Experience with computers, preferably Word and Excel, and ability to complete a mail merge. Typing accuracy and a satisfactory rate of speed (40 wpm). Ability to interact effectively with the public with tact, courtesy and poise. Good judgment in handling confidential material and information. Additional Information Salary: $25.00 per hour Typical Schedule: 20 hours per week; 10 am - 2 pm, Monday through Friday Physical Demands and Working Conditions: The physical demands and working conditions described below are representative of those that must be met by an individual to successfully perform the essential functions. #J-18808-Ljbffr Monroe Community College