Executive/Personal Assistant to Partner at Global Law Firm in Washington, DC

RESPONSIBILITIES

Manage busy professional and personal calendar for a very busy Partner Coordinate all travel planning for business and personal trips Have a very responsive personality and ability to perform accurately when handling multiple time‑sensitive matters Monitor closely partner’s email for meetings to schedule and events to calendar Be an energetic and proactive problem solver Be promptly responsive to calls, emails, and texts from partner Prepare and finalize engagement letters for clients Run conflict checks of potential new clients Review and edit presentations to prospective clients Ensure timely submission of expenses for reimbursement of business trips Ensure Partner is always prepped for meetings Keep Partner aware of key case and administrative issues in a timely manner; liaise with attorneys, consultants and clients as needed Draft correspondence, coordinate with members of Partner’s division, manage internal and external communications for the partner Ensure timely tracking of attorney time and timely recording in law firm time system Build credibility, establish rapport and maintain communication with all clients and internal employees Help with light event planning – firm‑wide and personal Ensure continued legal education is reported and logged with various bars and professional organizations Assist with coordinating Partner’s speaking engagements, business development, and various civic and philanthropic activities Assist with ad‑hoc projects as needed Run errands, including personal errands, as needed

REQUIREMENTS

10+ years of Executive/Personal Assistant experience supporting a senior level executive Ability to work independently, efficiently, make good decisions, anticipate what actions need to be taken and determine what solutions should be implemented Excellent judgment, maintain a flexible and positive attitude in a highly-demanding environment Outstanding written and oral communication skills Proficient in Microsoft Office Extremely discreet Maintain strict confidentiality of sensitive information, ensuring compliance with organizational policies and regulatory standards

SALARY

$150-175K + paid OT + bonus

HOURS

9:30 am–6:30 pm with flexibility to be reachable after hours and weekends as needed. This person will be in the office 3 times a week. #J-18808-Ljbffr BCL Search, Inc.