Bookkeeper

Job Description

Job Description

Job Title: Bookkeeper Job Description

This Bookkeeper role supports a small nonprofit office by managing the full cycle of accounts payable, accounts receivable, and payroll. The position handles approximately 50 invoices per week, processes biweekly payroll for 153 employees using Paylocity, and oversees vendor invoicing and communications. The ideal candidate maintains accurate financial records, responds to inquiries from staff in the field, and contributes to the smooth day-to-day operation of the organizations accounting functions.

• Process approximately 50 accounts payable invoices per week, ensuring accuracy, proper coding, and timely payment.
• Manage accounts receivable activities, including processing incoming invoices and payments and maintaining up-to-date records.
• Administer biweekly payroll for 153 employees using Paylocity, ensuring accurate data entry, calculations, and on-time payroll processing.
• Maintain and update financial records in QuickBooks, including general ledger entries, reconciliations, and reporting.
• Communicate with vendors regarding invoices, payments, and account status, and resolve any discrepancies in a professional manner.
• Respond to calls and inquiries from staff in the field, providing timely information and support related to accounting, payroll, and billing.
• Use Excel to track, organize, and analyze financial data as needed to support accounting and reporting activities.
• Collaborate with internal stakeholders to ensure adherence to established accounting procedures and organizational policies.
• Assist with basic financial documentation and record-keeping to support audits and internal reviews.

• Hands-on experience with accounts payable, including processing a high volume of invoices each week.
• Practical experience with accounts receivable, including processing invoices and coordinating payments.
• Payroll processing experience, preferably with responsibility for a large employee group on a biweekly schedule.
• Proficiency using Paylocity for payroll administration.
• Proficiency using QuickBooks for bookkeeping and financial record management.
• Basic Excel skills, including data entry, formatting, and simple calculations.
• Strong attention to detail and accuracy in financial data entry and record-keeping.
• Ability to communicate clearly and professionally with vendors and internal staff.
• Ability to handle multiple tasks and deadlines in a small office environment.

• Experience working in or supporting a nonprofit organization is a plus.
• Comfort responding to calls from staff in the field and providing prompt assistance.
• Ability to work independently and take ownership of daily accounting tasks.
• Strong organizational skills and the ability to maintain orderly financial records.
• Willingness to support a small team and contribute to a collaborative office culture.

This role is based in a small nonprofit office environment that values collaboration and reliability. You work closely with a tight-knit team and interact regularly with staff in the field by phone. The position primarily involves computer-based work using Paylocity, QuickBooks, and Excel, with a focus on accuracy and timely processing of financial transactions. The office setting offers a stable, mission-driven atmosphere where you can contribute directly to the organizations operations through effective bookkeeping and payroll support.

This is a Contract to Hire position based out of Branford, CT.

The pay range for this position is $22.00 - $29.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Branford,CT.

This position is anticipated to close on Oct 15, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.