Specialist II, Enrollment Services (Shared Services)

The purpose of this class is to provide, in a “Shared Service environment,” a back‑office operation and coordination of work related to advisement, registration, international, and student services, including student applications, registration, drop/add, scanning, indexing, and fraud research. High School diploma/GED and three (3) years full time clerical experience, including data entry and an office environment, preferably in a customer service–related business. Experience in a Registrar’s Office, Admissions, Financial Aid, or with Student/Accounts is preferred. Experience in Higher Education is preferred. Knowledge/experience with document imaging and Student Information systems, specifically Banner, is preferred. Must be able to work some evenings and occasional weekends. Compensation within the posted range is determined by a candidate's education level and/or years of experience in the field. Generally, employees are hired in the lower third of the scale. For Best Consideration Please Apply By: June 19,2026 Essential Job Duties (initial set) Provide day‑to‑day processing of enrollment related paperwork. Resolve and troubleshoot problems in daily processing of service requests related to enrollment. Process, prepare, and validate student documents related to all aspects of the enrollment process to meet standards of data quality for internal and external reporting compliance. Process inquiries from internal and external sources to facilitate efficient office operations. Audit and/or verify student records. Research and resolve discrepancies. Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned. Additional Responsibilities Process entry of admissions applications, generating student ID numbers based on CCBC standards and SOP’s. Verify admissions applications for CCBC, including editing of student personal information/program and courses/time status/graduation information in Banner, processing applications from Element 451 CRM system, and performing data research on all applications from all CCBC locations. Utilize Element 451 as a customer relationship management (CRM) system to organize and complete daily tasks assigned. Review suspected fraudulent student records and contact students regarding ID and residency verifications. Assist with notifications to students, i.e., letters and emails to prepare for timely mailings from Registrar’s office, Financial Aid, and other offices. Scan and index into Banner Extender, reviewing for clarity of student enrollment information, ID and residency documentation, applications, registrations, drop/adds, high school/college transcripts, change of information, refund requests, graduation applications, etc. Process time‑sensitive mailings from various departments including Registrar’s office, Early College Access Program, and Financial Aid. Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned. #J-18808-Ljbffr