Executive Assistant

Job Description

Job Description

Executive Assistant

Saratoga County, NY

Fusco Personnel is actively recruiting for an Executive Assistant for our client located in Saratoga County, NY. The Executive Assistant is responsible for providing comprehensive administrative support to ensure the efficient operation of the office. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a construction-focused environment. 

The ideal candidate will demonstrate sound problem-solving abilities, maintain confidentiality, and effectively coordinate communications and office functions. This is a full-time, direct hire position. 

Duties and Responsibilities

• Provide day-to-day administrative support to management and office personnel.
• Answer and route incoming phone calls and respond to correspondence within 72 hours.
• Monitor and manage the general office email inbox during business hours and coordinate appropriate follow-up.
• Maintain organized filing systems, including complex and sensitive documentation such as employee files.
• Gather and analyze information to assist in problem resolution in a timely and professional manner.
• Manage office supplies, including ordering, tracking deliveries, and ensuring adequate inventory levels.
• Coordinate business calendars, schedule appointments, and ensure compliance with established schedules.
• Perform clerical duties including data entry, document preparation, and record maintenance.
• Assist with bookkeeping functions, expense reports, and support accounting processes using QuickBooks.
• Support construction-related administrative functions, including familiarity with construction drawings and specifications.
• Utilize software systems including Microsoft Word, Excel, Outlook, Internet applications, Procore, and Bluebeam.

Qualifications & Experience

• High School Diploma required; Associate degree preferred.
• Minimum of three (3) years of administrative experience in a construction environment required.
• Strong verbal and written communication skills.
• Excellent time management and organizational abilities.
• Proficiency in QuickBooks and Microsoft Office Suite.
• Experience with Procore and Bluebeam preferred.
• Ability to read and interpret construction drawings and specifications.

Salary Range

$60,000-$75,000

Fusco Personnel takes great pride in successfully matching talent and culture for our valued clients.  We accomplish this through the hard work and expertise of our exemplary specialty recruiters and staff.

Whether you are contemplating your next career move, or you are seeking the key players to bring your business to the next level – consider contacting our experts.

Fusco Personnel is a NYS Certified Women Business Enterprise (WBE) and an Affirmative Action/Equal Opportunity, Race/Gender/Veterans/Disability Employer