Residential Construction Project Manager

Job Description

Job Description:\n\nThe Project Manager reports to Ownership. This position is critical to the success of the Company as it is responsible for the profitable and successful completion of all projects within the financial estimates of the Company. This position oversees all assigned projects and is the primary contact for owners, contractors, and other customers before and during their assigned jobs. The project manager creates scopes to meet required specifications, proposed budgets, and time estimations. The PM at Collin Builders is hands‐on, often acting as scheduler, coordinator, and sometimes superintendent. This position directly supervises, leads, and guides the Superintendents. This person must be comfortable with lean staffing, meaning more direct involvement in field issues. He or She also plays a key role in customer retention since Collin Builders relies heavily on repeat clients. The expectation of this position is that the Project Manager is responsible for project timing and quality, is on top of jobs and thinks ahead on both current and future projects, creates and submits bids, follows up on submitted bids, confirms and schedules jobs with accepted bids, and follows up with Customers on payments for both draws and work completed. This is a full-time job paid bi-weekly on a salary basis. Direct reports: This position has no direct reports. Job Requirements: To perform this job successfully, an individual must be able to complete all areas outlined for this position in a satisfactory manner. Listed below are representative of the knowledge, skills, and/or abilities necessary to meet the minimum job requirements. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Education: • High School or equivalent preferred. · Degree in construction management, project management or equivalent job experience (minimum 5 years) preferred. Licensing: · Valid Florida Driver’s License. Experience: · 5–10+ years of construction project management experience, with a strong preference for luxury or custom home projects preferred. · Ability to manage multiple high‐end projects simultaneously while maintaining quality and schedule. · Current knowledge of local codes, best practices, technological advances, and overall job performance. · Proven ability to manage design‐intensive, complex custom homes with premium finishes and bespoke details. · Strong understanding of premium materials, custom millwork, specialty finishes, and refined construction methods. · Ability to read and interpret complex architectural plans and specifications. Skills, Knowledge, and Abilities: Core Knowledge Areas • Construction project management fundamentals — scheduling, budgeting, cost control, and field operations. • Ability to read and interpret construction documents — drawings, contracts, specifications. • Understanding of Florida building codes, safety regulations, and compliance requirements, including environmental and regional considerations such as hurricane‐resilient construction. • Technical knowledge of construction methods, materials, and safety protocols. • Familiarity with construction software including Builder Trend, Adaptive, and QuickBooks. Project Execution & Coordination · Lead all phases of project execution to meet scope, schedule, and cost goals. · Prepare and maintain project budgets, timelines, agendas, and reports. · Manage subcontractors, vendors, and consultants; oversee procurement and change orders. Process change orders as needed. · Conduct field verification, punch lists, and quality checks. Communication & Leadership · Strong verbal and written communication for coordinating with clients, teams, and vendors. · Relationship management and client‐focused service. · Ability to mentor field staff and foster a collaborative work environment. Administrative & Documentation Skills · Maintain logs, invitations to bid, submittals, meeting minutes, and cost tracking using Collins Builder’s software programs. · Prepare project reports and drawing reviews at all phases. · Manage invoices, purchase orders, and close‐out documentation. · Analyze and interpret Profit and Loss statements and reports. Abilities · Problem‐solving: Identify risks early and implement proactive solutions. · Time & organizational management: Handle multiple tasks in a fast‐paced environment. · Leadership: Motivate teams, maintain high performance standards, and uphold safety and quality. · Adaptability: Work effectively in Florida’s climate and regulatory environment (e.g., hurricane impacts, environmental protections). · Hands‐on, often balancing field oversight with administrative duties. · Resource‐efficient, get results with lean teams. · Client‐facing, maintaining relationships, and ensuring Customer satisfaction from start to finish. · Maintain Sub relationships. · Highly organized, often manage multiple small‐to‐mid‐size projects simultaneously. Physical: • Body Positions: Sitting, Standing • Body Movements: Sitting, Standing • Strength: Ability to lift to 80 lbs. on occasion in the Field. • 70% Office environment. Also, the PM will work outdoors in heat, humidity, and rain. • Navigate uneven terrain, ladders, and partially built structures. • Lift moderate loads (tools, materials) as needed. Mathematical: • Ability to manage technical questions and to execute the tasks related to the duties and responsibilities of the position. Language: • Ability to communicate with Subcontractors, Customers, Vendors, and other Company contacts as well as receive direction from the office. Mechanical: • Use of a computer and other normal office equipment. • Must be proficient in Microsoft tools (including Outlook, MS Word, Excel), Builder Trend, Adaptive, and other industry estimating software programs. Working Conditions: Both in a Field and Office environment. When in the Field you may encounter inclement weather conditions including heat, cold, dust, wind, and rain. Travel: Travel as needed to job locations. Collin Builders business hours are 8:00 AM to 5:00 PM. Weekends are required when requested by Management. Essential Functions: Project Planning & Pre‐Construction · Prior to starting homes, review contracts, verify the accuracy of all selections, change orders and other documents, and inspect purchasers’ home sites. (FPL, water/sewer, access parking, fence lines, vegetation to remove) · Conduct pre- construction as well as other homeowner meetings and address any questions or concerns. · Prior to customer meetings, ensure homes are punched out and cleaned. · Determine the reasons for and correct any communication errors between the purchasers, sales, and construction. · Correct any subcontractor errors and save all documentation. · Maintain a courteous, professional demeanor in all dealings with buyers. · Accurately assess the owner’s expectations in relation to the project needs. · Develop project schedules, budgets, and work plans into Builder Trend and Adaptive. · Ensure all established construction build times and budgets for each home are maintained throughout the duration of the project. · Review drawings, specifications, and scope documents. · Understand, update, and maintain the current lead times for subcontractors and suppliers as well as for the scheduling of all required inspections by all governing regulatory agencies. · Update and maintain To Do’s in Builder Trend on a daily basis, confirming that the Superintendents completed the To Do’s. · Creates and maintain schedule in Builder Trend. · Coordinate permitting and ensure compliance with Florida building codes and local requirements. · Perform takeoffs and assist with estimating for small‐to‐mid‐size jobs. · Study, implement and improve the company construction processes and systems. · Order all Materials for each job. Field Coordination, Scheduling, and Jobsite Oversight · Maintain the Project Budget. · Ensure all established construction build times and budgets for each home are maintained throughout the duration of the project. · Speak to Superintendents for all homes under construction daily and ensure that all pictures, daily logs, and other documentation is in Builder Trend. · Provide proper documentation to Superintendents. · Understand, update, and maintain the current lead times for subcontractors and suppliers as well as for the scheduling of all required inspections by all governing regulatory agencies. · Schedule home closings for two months out. · Create and maintain schedule in Builder Trend. · Create and Maintain the Draw Schedule for each project. · Request Invoices pre the Draw Schedule. · Approve Invoices in Adaptive. · Answer inquiries from accounting & Owners regarding invoices and/ or payments. · Have full command of the scopes of work in order to make decisions regarding enforcement and to authorize payments. · Document all vendor errors, quality problems, and material delays via back charge forms. · Conduct walkthroughs in all homes under construction at least once a week and conduct quality control audit inspections using the forms provided in the start packages. · Inspect and ensure material deliveries are accurate regarding quality and quantity and handle any discrepancies with the vendor via credit slip. (i.e., plumbing/ appliances/ light fixtures). · Review plan accuracy with the Client and communicate any problems to the Owners. · Resolve field issues quickly to avoid delays. · Communicate and establish relationships with building officials, land developers, engineers, utilities, and home inspectors. · Maintain daily logs, photos, and progress documentation in Builder Trend. · Ensure crews follow OSHA and Florida safety standards. · Conduct regular site visits to monitor progress, quality, and safety. · Coordinate subcontractors, deliveries, inspections, and sequencing. · Attend bi-weekly PM project review meetings with Ownership and the Director of Construction. Subcontractor Management · Develop cooperative, mutually supportive relationships with all subcontractors. · Utilize proper management techniques and work with the President and/or the purchasing manager to ensure conflicts with subcontractors are handled promptly and fairly. · Recruit subcontractors and coordinate their hiring with the purchasing department. · Solicit feedback from subcontractors on methods of improving processes (i.e., money saving ideas for both parties) and determine subcontractor motivators. · Maintain a quality control file for each subcontractor to record problems, issues etc. and provide feedback regarding recurring warranty problems. Contract & Documentation Management · Track invitation to bid, submittals, and approvals. · Maintain accurate project records, meeting minutes, and correspondence. · Ensure all documentation is ready and audit compliant. · Manage subcontracts, purchase orders, and change orders. Budgeting, Cost Control & Billing · Monitor job costs, labor hours, materials, and subcontractor invoices. · Approve timesheets and verify quantities installed. · Prepare monthly billing, pay applications, and supporting documentation. · Identify cost overruns early and implement corrective actions. Client & Stakeholder Communication · Provide weekly updates on schedule, budget, and issues. · Serve as the primary point of contact for owners, GCs, inspectors, and vendors. · Manage expectations and maintain strong customer relationships. · Handle punch lists, warranty items, and project closeout. Procurement & Resource Management · Order materials for the job, and coordinate delivery schedules, along with managing and selecting materials with Customers. These can include rough plumbing, sinks to countertops, plumbing trim, appliance, tile, and pavers. · Ensure materials, equipment, tools, and manpower are available when needed. · Evaluate vendor pricing and negotiate favorable terms. · Track inventory and prevent waste or loss. Quality & Safety Management · Ensure all site personnel comply fully with Collin Builders’ safety standards as well as OSHA standards and regulations. · Verify work meets specifications and quality standards. · Address deficiencies and ensure corrective actions are completed. Project Closeout · Assemble closeout documents and closing packages, warranties, and applicable manuals. · Complete punch lists and final inspections. · Ensure final billing, lien releases, and financial reconciliation. · Conduct post‐project reviews to improve future performance. Authority · This position has the right to act without prior approval in the job functions listed above. Duties and Tasks: · Strong organizational skills and ability to prioritize workload to meet tight deadlines in a fast-paced and dynamic work environment. · Excellent analytical and problem-solving skills. · Be able to demonstrate attention to details and good record keeping. · Hands on oriented task completion orientation. · Team Player and can collaborate with others in the organization. · Elevated level of interpersonal skills with demonstrated poise, tact, and diplomacy. · Time Management proficiency, including an ability to prioritize by consistently showing an ability to recognize and deal with priorities. · Show initiative, thoroughness, and effectiveness. · Computer and Phone Handling proficiency · Ability to maintain discretion and confidentiality with sensitive information and projects. · Perform all duties in an independent manner with little supervision. · Recognize and perform duties which need to be performed, although not directly assigned, and assist others as needed. · Not abusing or taking advantage of personal days off. · Always providing proper notification and advance notice of absence. · Reporting to work on time each day, after breaks and not leaving early. · Assuming responsibility for staying aware of changes in company policies and procedures. · Maintain cooperative working relationships with supervisors and other staff members. Demonstrate a positive attitude. · Maintain a well-groomed, professional appearance appropriate for the position. Please note that this Job Description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for the job. Duties, responsibilities, and activities may change at any time with or without notice. Measurement of Performance: Feedback from Ownership will be continuous as you perform your job Duties and Responsibilities. The Company Performance Evaluation will be a measurement of performance, as well as your impact on the Company’s financial performance. The Evaluation will be completed annually as well as upon the completion of 90 days of employment. Company financial results are the key measurements of performance. Metrics include: · The accurate completion of all assigned tasks on time and according to schedule. · Total job materials below estimate for the job. · Total Payroll below bu

Company Description

Great company to work with.