Executive Assistant

Executive Assistant Position

The Executive Assistant is responsible for providing advanced administrative support to SVPs and VPs. This Executive Assistant has the ability to problem solve, think critically, and anticipate needs. Strong business communications, oral and written and understands confidentiality.

Key Responsibilities

• Providing and coordinating calendar, email, and departmental communication support
• Book travel & complete expense reporting
• Preparing and maintaining reports and documents for the department
• Budget management and tracking including reconciling invoices
• Support company philanthropy and associate programs
• Prepare presentations, manage spreadsheets / charts and run business reporting
• Order office supplies for the department
• Anticipate leader and departmental needs
• Special projects as assigned

Required Experience & Qualifications

• Bachelor's Degree or equivalent experience
• 7 years of relevant experience supporting VP/SVP level leadership
• Strong organizational skills

Critical Skills & Attributes

• Proficiency with Microsoft and Google products and aptitude to learn new software and systems
• Ability to effective juggle multiple projects, priorities and deadlines
• Strong organizational skills
• Ability to work with a sense of urgency
• Possess problem-solving skills
• Excellent interpersonal and communication skills (written and verbal)
• Ability to handle multiple tasks, projects, priorities and tight deadlines simultaneously while maintaining quality
• Strong adaptability, flexibility and resourcefulness
• Demonstrated ability to maintain a high level of confidentiality
• Solid time management practices
• Natural problem solver with a positive, solution-oriented mindset
• Flexible, adaptable and resourceful
• Able to take initiative where appropriate and ask for guidance or clarification where needed

Closing

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Applicants must be currently authorized to work full-time in the United States. PHOENIX does not sponsor applicants for work visas (e.g., H-1B or TN status) for this position.

An equal opportunity employer, PHOENIX does not discriminate in recruiting, hiring or any other terms and conditions of employment hiring on the basis of any federal, state, or locally protected characteristic. PHOENIX only hires individuals authorized for employment in the United States. PHOENIX is committed to providing reasonable accommodation to individuals with disabilities. If you need an accommodation to search and apply for a job position due to a disability, please call View phone number on click.appcast.io and say 'Associate Relations' or send an e-mail to View email address on click.appcast.io and let us know the nature of your request and your contact information.

Notification to Agencies: Please note that PHOENIX does not accept unsolicited resumes or calls from third-party recruiters or employment agencies. In the absence of a signed Master Service Agreement and approval from HR to submit resumes for a specific requisition, PHOENIX will not consider or approve payment to any third-parties for hires made.