Secretary/Clerk - 12 Months

Guidance/Registration Secretary Position

East Hills Middle School is seeking a highly organized, detail-oriented, and service-oriented Guidance/Registration Secretary to join our office team. The successful candidate will play a key role in supporting the guidance department through student registration, records management, administrative support, and customer service. This position serves as a primary resource for students, families, staff, and outside agencies while ensuring the accuracy and confidentiality of student information. The ideal candidate is dependable, resourceful, and able to manage multiple priorities in a fast-paced school environment. Strong organizational, communication, and technology skills are essential. This is a full-time, in-person position, Monday through Friday, 8:15 a.m. to 4:15 p.m., in a collaborative office environment dedicated to supporting student success.

Primary Responsibilities:

• Manage all aspects of student registration, withdrawals, transfers, custody documentation, McKinney-Vento records, and student data within Synergy.
• Maintain accurate and confidential student records, including cumulative files, report cards, incoming student files, transition records, retention lists, and guidance filing systems.
• Generate reports and process requests for student records, verification letters, working papers, third-party clearances, SSI requests, and other required documentation.
• Provide administrative support to the guidance department by preparing paperwork, maintaining records, assisting with Student Assistance Program (SAP) processes, and supporting student scheduling activities.
• Serve as a liaison for transportation, lunch applications, and other student services while assisting administrators, counselors, teachers, students, and families with questions and problem-solving.
• Coordinate testing for incoming students, follow up with families regarding registration requirements, and ensure student records are complete.
• Manage daily office operations, including answering phones, greeting visitors, handling mail and deliveries, maintaining office equipment and supplies, processing IT requests, issuing bus passes, late passes, ID reissues, and assisting with early dismissals.
• Maintain accurate student contact information, process name changes, and ensure student records remain current and compliant.
• Perform other duties as assigned in support of the guidance department and school operations.

Qualifications:

• Proficient in technology, including: Microsoft Office Suite (Word, Excel, PowerPoint, etc.) Google Suite (Mail, Calendar, Docs, Sheets, Slides) Synergy or other student information systems
• Strong organizational and time management skills; detail-oriented with a commitment to accuracy.
• Ability to communicate effectively and interact professionally with students, parents, staff, and administrators.
• Service-oriented, positive, and dependable under pressure.

New Employee Rate: $28.49 per hour