Accounting Operation Supervisor

Job Description

Job Description

Position: Accounting Operation Supervisor

Pay Rate: $32.00 – $37.00 /hourly

Location: Hayward, CA

Schedule: Monday - Friday | 8:00am - 5:00pm

Job Description

We are seeking an experienced and highly organized Accounting Operation Supervisor to oversee daily office administrative and accounting operations. This role serves as the operational backbone of the office, ensuring workflows are accurate, efficient, and consistently executed to a high standard.

The ideal candidate is a hands-on leader who takes ownership, maintains strong attention to detail, and thrives in a fast-paced environment focused on accountability and operational excellence.

Duties and Responsibilities

• Review and approve AP transactions, vendor payments, and billing entries prior to processing
• Oversee daily revenue reconciliation, AR tracking, and collections follow-up
• Perform bank and account reconciliations and resolve discrepancies
• Support payroll processing and ensure compliance with deadlines and documentation requirements
• Maintain office SOPs and ensure team adherence to documented procedures
• Serve as the primary contact for vendor communications, office supply management, and administrative operations
• Monitor and manage shared email and communication workflows
• Supervise Office & Accounting Assistants, providing workflow oversight and quality review
• Conduct employee check-ins, performance feedback, and support onboarding/training
• Prepare reports related to AR aging, expenses, and reconciliation status
• Coordinate with field operations regarding billing accuracy and work order documentation
• Identify operational issues and proactively recommend solutions to leadership

Qualifications

• 3–5 years of accounting or office operations experience
• Minimum 1 year in a lead, senior, or supervisory role
• Strong AP/AR knowledge and reconciliation experience
• Proficiency in QuickBooks or similar accounting software
• Strong leadership and accountability skills
• Excellent written and verbal communication abilities
• Highly organized with strong multitasking and workflow management skills
• Ability to work independently and take initiative in a fast-paced environment

Company Description

After 44 years of service and multiple locations throughout the Central Valley, Hedy Holmes Staffing Services has established itself as an innovative staffing agency that puts a premium on matching top talent with top employers. We are among the regional leaders in customer service, talent placement, and out-of-the-box thinking to enhance the overall job search process.

Hedy Holmes is committed to finding candidates a successful career they can count on. Our team of experienced professionals understand that when it comes to staffing, it’s not about just filling a role, but rather finding a candidate that fits not only the requirements of the job, but the culture of the organization as well.

We take the extra step to ensure that all of our candidates are given the necessary resources to be successful in their role and to continue to grow and develop as professionals. Our dedication to our clients and candidates is what sets us apart from our competitors.

Company Description

After 44 years of service and multiple locations throughout the Central Valley, Hedy Holmes Staffing Services has established itself as an innovative staffing agency that puts a premium on matching top talent with top employers. We are among the regional leaders in customer service, talent placement, and out-of-the-box thinking to enhance the overall job search process. \r\n\r\nHedy Holmes is committed to finding candidates a successful career they can count on. Our team of experienced professionals understand that when it comes to staffing, it’s not about just filling a role, but rather finding a candidate that fits not only the requirements of the job, but the culture of the organization as well.\r\n\r\nWe take the extra step to ensure that all of our candidates are given the necessary resources to be successful in their role and to continue to grow and develop as professionals. Our dedication to our clients and candidates is what sets us apart from our competitors.