Recruiting & Administrative Coordinator

Recruiting & Administrative Coordinator

MIA Hospitality Management, Aventura FL. 33180

Job Summary: 

The Recruiting & Administrative Coordinator supports hiring efforts across our hotel portfolio while providing administrative assistance to senior leadership. This entry-level role is responsible for coordinating interviews, tracking candidates, and assisting with day-to-day administrative tasks for the VP and CEO. This position is ideal for someone highly organized, detail-oriented, and interested in growing a career in hospitality, recruiting, or operations.

Key Responsibilities

Recruiting Support:

- Post job openings and manage candidate applications

 - Review resumes and assist with initial candidate outreach

 - Schedule interviews between candidates and hotel managers

 - Maintain accurate candidate records and update tracking systems

 - Ensure timely communication with candidates throughout the hiring process

- Support hiring needs across multiple hotel locations

Administrative Support:

- Assist the VP and CEO with calendar management and meeting coordination

 - Help organize internal meetings, documents, and communications

 - Prepare basic reports and assist with administrative tasks

- Support special projects as needed

Coordination & Operations:

- Communicate with hotel managers regarding open roles and interview scheduling

 - Help ensure a smooth onboarding process for new hires

- Track hiring activity and provide updates when requested

Qualifications:

- 0–2 years of experience in administrative support, recruiting, or hospitality preferred

 - Strong organizational skills and attention to detail

 - Good communication skills and professional demeanor

 - Ability to handle multiple tasks and meet deadlines

 - Proficiency in Microsoft Office; experience with hiring platforms is a plus

Preferred Traits

- Eagerness to learn and grow within the company

 - Positive attitude and strong work ethic

- Ability to maintain confidentiality

Why Join Us

- Direct exposure to executive leadership

- Opportunity to build experience in recruiting and operations

- Clear path for growth within the organization

MIA Hospitality Management is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.