Office Specialist, Nursing

Job Description:

The Office Specialist, Nursing position is directly accountable to the Dean of Health Sciences for the following duties and responsibilities. The individual filling this position is expected to play a positive role in helping the College change as necessary to effectively carry out its mission.

• Serve as the department's first point of contact for professionals, visitors, and students.
• Secure details of specialized program information and provide this information to potential students.
• Answer questions about the selective admissions process as needed.
• Assist with the selective admissions process in coordination with the Director of Nursing and Student Success personnel.
• Maintain confidential student data.
• Register students in program courses as needed.
• Assist in scheduling classes and processing faculty assignments.
• Work with the Director of Nursing to maintain Affiliation Agreements and Memorandums of Understanding with clinical facilities.
• Retrieve data for reports, perform research and retrieval of records, and conduct statistical comparisons of information.
• Assist in the preparation and maintenance of department records, maintain office supplies, and monitor programs and systems.
• Submit requisitions and purchase orders for equipment and supplies for skills laboratories. Assist the Director of Nursing in communication with vendors as needed.
• Assist in budget preparation and monitoring, including expenditures related to course fees.
• Coordinate arrangements for travel.
• Assist with the planning of program orientation sessions.
• Assist with academic ceremony plans as needed.
• Perform secretarial duties and participate directly in the work of the Nursing programs.
• Take notes and minutes at conferences, meetings, and other functions.
• Use Microsoft Office Suite to process letters, forms, reports, schedules, spreadsheets, requisitions, purchase orders and related paperwork.
• Support College activities to enhance the positive image of the College in the community.
• Complete other duties as assigned.
• Complete annual mandatory compliance training.

Benefits

• Health insurance for employee and dependent coverage available.
• College-paid basic life insurance for employee with additional coverage for employee and/or dependents at employee's expense
• College-paid retirement with 3% employee contribution to the Florida Retirement System (FRS)
• Optional dental and vision insurance at employee's expense
• Paid leave accrual (sick and vacation/annual leave)
• Paid time off for designated holidays, winter break, and spring break
• 36-hour, 4-day workweek (Monday - Thursday) available to many departments
• Free tickets to designated Mattie Kelly Arts Center and Raider Athletic events

Requirements:

• High school diploma or equivalent.
• Minimum of two years documented relevant work experience required.
• Detail oriented and able to multi-task effectively.
• Demonstrated excellence in written and oral communication.
• Ability to deal effectively with students and the public.
• Microsoft Office Suite proficiency (working knowledge of Word and Excel) is required.
• Must be able to work as a team member and show a capacity for professional growth and development.

Preferred Qualifications

• Associate's degree or higher preferred.
• Work experience in a higher education setting preferred.

Additional Information:

Classification: Career Service

Grant Funded :N

Location: Niceville

FLSA Status: Non-Exempt

Application Deadline: Open until filled. Review of applications will begin immediately.

Application Instructions:

All sections of the application must be completed.

Please provide a complete application package that includes all of the following:

1. NWFSC Application.
2. Resume.
3. A cover letter explaining why you consider yourself qualified for this position.
4. Copies of unofficial transcripts.

*After submitting your resume, the following page will allow you to upload additional documents. The maximum allowable size for uploading documents is 10 MB. Documents exceeding 10 MB must be scanned at a lower resolution or divided into separate documents to reduce file size.

If you are disabled and need accommodations in order to participate in the application/selection process, please notify Human Resources before the specified closeout date. All qualified persons will be considered on an equal basis. Any applicant's grievance should be addressed to the Human Resources Executive Director. Northwest Florida State College does not discriminate based on age, color, ethnicity, race, national origin, disability, marital status, pregnancy, religion, genetic information, sex, gender, or any other legally protected classification in its employment practices or its educational programs or activities. In accordance with the Americans with Disabilities Act, NWFSC strictly prohibits the discrimination against qualified individuals with disabilities in job application procedures, hiring, firing, advancement, compensation, job training, and other terms and conditions of employment. Preference will be given to eligible veterans and spouses of veterans for Career Service positions. NWFSC is an Equal Access/Equal Opportunity Institution and a Drug Free Workplace.