Recruiter Coordinator

Recruiter Coordinator

We are seeking a Recruiter Coordinator to support our Talent Acquisition recruiting area. Responsibilities include scheduling and coordinating interviews across multiple time zones, arranging travel, lodging, transportation, and preparing detailed itineraries when required. The role also involves running logistics for recruiting activities and events, including preparation and shipment of materials. Additionally, the Recruiter Coordinator will guide candidates through the recruitment and onboarding process by providing timely updates on application status and interview details, ensuring a seamless and positive candidate experience. Maintaining accurate and up-to-date requisition and candidate data in the Applicant Tracking System (ATS) is also part of the role, ensuring data integrity, compliance with company policies, and adherence to legal requirements. The Recruiter Coordinator will initiate and manage pre-employment background checks, drug screenings, and onboarding activities, ensuring smooth transitions for new hires. Direct administrative support to recruiters, including creating offer letters, preparing onboarding materials, and handling expense reports, is also required. Tracking recruitment/onboarding metrics and assisting with preparation and maintenance of operational reports to provide data to assist decision making and progress against goals is part of the role. Finally, the Recruiter Coordinator will collaborate closely with recruiters, hiring leaders, and external partners to troubleshoot scheduling conflicts, resolve process issues, and ensure alignment on expectations and timelines.

Requirements include 2 years of progressive work experience in staffing, human resources, administrative support, account relationship management, or a related field. Strong organizational and time management skills with the ability to prioritize tasks, manage multiple calendars, and meet deadlines in a fast-paced environment are necessary. Strong communication and interpersonal skills, with the ability to build positive relationships and a commitment to delivering a high-quality candidate and hiring leader experience, are also required. The ability to maintain confidentiality and handle sensitive information with discretion is essential. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and experience working with Outlook or other calendaring software is needed. Strong attention to detail and accuracy, with experience coordinating cross-functional tasks or projects, is also required. A high school diploma or equivalent is the minimum educational requirement.