Human Resources Coordinator

Human Resources Coordinator (Part-Time)

Summary of Position

The Human Resources Coordinator is a part-time, on-site/remote (Truckee) position responsible for supporting the day-to-day human resources operations of the Humane Society of Truckee-Tahoe. This role supports approximately 40 employees across multiple locations. The HR Coordinator ensures compliance with employment laws, supports employees throughout the employment lifecycle, and helps foster a positive, mission-driven workplace culture.

Duties and Responsibilities

• Coordinate employee onboarding and offboarding, including offer letters, new hire paperwork, orientations, and exit processes.


• Maintain accurate, confidential personnel files and HR records.


• Serve as a point of contact for employee questions related to policies, benefits, payroll documentation, and general HR matters.


• Support employees by addressing workplace concerns and fostering a respectful, inclusive environment.


• Facilitate resolution of employee issues through listening, investigation, and collaboration.


• Promote open communication and trust between employees and management.


• Support employee relations processes, including documentation and coordination with leadership.


• Assist with recruitment efforts, including job postings, interview scheduling, reference checks, and hiring documentation.


• Assist with benefits administration, including enrollments, changes, and open enrollment support.


• Support compliance with federal, state, and local employment laws and regulations.


• Assist with workers’ compensation claims, incident reporting, and required labor postings.


• Support compliance requirements related to municipal contracts as they pertain to staffing.


• Maintain HR policies, procedures, and employee handbook updates as needed.


• Foster a positive, inclusive, and collaborative workplace culture aligned with HSTT’s mission.


• Other duties as assigned.

Qualifications

• Bachelor’s degree in human resources, business administration, or a related field, or equivalent practical experience.


• 3–5 years of progressive HR experience (nonprofit experience strongly preferred).


• Demonstrated experience handling employee relations, including workplace concerns and complaint resolution.


• Strong knowledge of California employment laws and HR best practices (FLSA, ADA, FMLA, EEO, harassment prevention).


• Experience with recruiting, onboarding, performance management, and employee documentation.


• Excellent interpersonal, communication, and conflict-resolution skills.


• Ability to handle sensitive and confidential information with discretion and professionalism.


• Strong organizational skills with the ability to manage multiple priorities.


• High emotional intelligence and the ability to work effectively in a mission-driven, emotionally demanding environment.


• Demonstrated commitment to HSTT’s mission and values.


• Ability to balance compassion for employees with organizational accountability and compliance.

Physical Requirements (must be able to)

• Ability to sit, stand, and walk for extended periods during the workday.


• Ability to work primarily in an office environment, with occasional presence in shelter, clinic, or animal care areas.


• Ability to use a computer, phone, and other standard office equipment for extended periods.


• Ability to communicate effectively in person, by phone, and in writing.


• Ability to occasionally lift and carry up to 15–25 pounds (e.g., files, office supplies, materials for trainings or meetings).


• Ability to navigate stairs, hallways, and multiple work areas as needed.


• Ability to tolerate occasional exposure to animal-related environments, including noise, odors, and allergens.

As a valued member of the HSTT family, you’ll receive a benefits package that may include:

• Paid sick leave and holidays.


• Free or low-cost veterinary medical care for owned pets (within the limits of the services we offer)


• Access to wellness and staff engagement opportunities.


• Free office snacks.

COMPENSATION: Hourly, $35-$40/hour depending on experience

POSITION: Part-Time (approximately 20–25 hours per week) with opportunity to increase

LOCATION: Truckee Animal Shelter – Truckee, CA/Remote

REPORTS TO: Chief Executive Officer