Oncology Scheduling Specialist — Patient‑Centric Coordination

Summary This position is responsible for appointment scheduling for Hematology, Oncology and Palliative Care patients by coordinating all aspects of scheduling including, but not limited to, diagnostic tests, minor procedures, labs, pain management and other specialized tests and treatment as directed by physicians to ensure an exceptional customer experience at each point of service. Works at Gene Upshaw Memorial Cancer Center in Truckee, California. Responsibilities Schedules appointments for multiple service lines through coordination of patients, providers, facility resources, ancillary staff, records, referrals, authorizations and payers. Receives physician’s orders and effectively schedules and reschedules appointments, tests and/or procedures utilizing EMR scheduling system according to established protocols and guidelines. Works closely with other members of Cancer Center care team, including physicians and nursing staff in order to prioritize and coordinate complex appointments for Oncology patients. Works closely with other departments to ensure appropriate and timely authorizations for scheduled procedures; ability to expedite urgent requests and resolve issues to avoid delays in patient care. Provides patient estimates for out of pocket liability for scheduled procedures; refers to Oncology Financial Navigator as necessary. Provides patients with appointment information, pre and post-test instruction, provides location of appointment and directions. Answers patient questions as necessary and within guidelines and protocols; refers questions to clinical staff as appropriate. Effectively communicates and builds impactful relationships through written, digital and verbal channels with patients, providers and clinical colleagues to ensure an easy, empathetic, solution oriented patient experience. Anticipates patient and provider needs and responds accordingly. Determines timely resolutions for complaints based on existing guidelines and policy and resolves issues in the moment when able. Works to de‑escape situations involving patient grievances while maintaining a professional and calm demeanor. Works together with other departments to transcribe external provider radiology/diagnostic imaging orders and create referrals as necessary to facilitate new patient consults. Key contributor to patient satisfaction initiatives by participating in process improvement activities as well as providing a high-quality contact experience for patients. Maintains and updates knowledge regarding all types of insurance and healthcare coverage. Demonstrates System Values in performance and behavior. Complies with System policies and procedures. Provides cross-coverage for other Support staff job duties as requested by manager. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Minimum Education/Experience: No educational requirement or 6 months to 1 year relevant experience. Required Licenses/Certifications: BLS – Employee will be enrolled in the Resuscitation Quality Improvement (RQI) Basic Life Support (BLS) Entry or Prep Curriculum (depending on their previous BLS certification) within 3 months of hire into job. High level of experience in registration, billing, insurance, financial counseling, customer service and complaint resolution required. Six to twelve‑month minimum experience in patient registration and/or scheduling. Communicates expectations, assignments and responsibilities clearly and professionally. Self‑motivated and goal oriented with the ability to multi‑task. Excellent analytical and problem solving skills. Positive, open‑minded and focused on continuous improvement. Ability to learn new processes and procedures quickly while demonstrating attention to detail and accuracy. High level of emotional maturity to handle difficult and sensitive nature of Oncology care. Additional Information Bargaining Unit: EA Rate of Pay: $28.46/hour + DOE #J-18808-Ljbffr Tahoe Forest Health System