Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a growing team in Alpharetta, Georgia on a contract basis with the potential for a permanent position. This position is ideal for someone with hands-on accounts payable experience who can manage invoice workflows accurately, support timely vendor payments, and help maintain strong financial controls. The role offers the opportunity to work closely with vendors, subcontractors, and internal stakeholders in a fast-paced environment while contributing to month-end activities and audit readiness.

Responsibilities:
• Manage the full invoice intake process by reviewing incoming billing documents for accuracy and completeness before entry.
• Match invoices against purchase orders and supporting field documentation to confirm charges align with approved work and materials.
• Assign expenses to the correct jobs, cost categories, and ledger accounts to ensure reliable project and financial reporting.
• Prepare and distribute weekly payments to vendors and subcontractors through approved payment methods, including ACH and check runs.
• Keep invoice files, payment confirmations, and related documents well organized in both electronic and hard-copy formats.
• Reconcile vendor statements each month, investigate outstanding items, and resolve payment discrepancies in a timely manner.
• Support the setup of new vendors and subcontractors by collecting and maintaining required documentation such as tax forms and insurance records.
• Contribute to month-end close activities and provide documentation needed for financial reporting and audit support.
• Help uphold compliance with accounting standards and construction-related documentation requirements across payable processes.• At least 2 years of experience in accounts payable or a closely related accounting support role.
• Working knowledge of invoice coding, account coding, and three-way matching procedures.
• Experience processing vendor payments through ACH transactions and check runs.
• Proficiency with QuickBooks and confidence navigating digital accounting records.
• Strong attention to detail with the ability to identify and resolve discrepancies efficiently.
• Ability to manage multiple deadlines in a fast-paced environment while maintaining accuracy.
• Comfortable working with vendors, subcontractors, and internal teams with strong attention to detail.