Payroll Supervisor

Payroll Supervisor

The Payroll Supervisor leads day-to-day payroll operations across a multi-state, multi-entity organization, ensuring accurate, timely, and compliant payroll execution. This hands-on role combines operational oversight with direct payroll processing when needed to maintain business continuity. You will serve as a key subject-matter expert, resolving complex payroll, tax, and jurisdictional issues while strengthening internal controls. The role works closely with Finance, HR, Operations, and Compliance to ensure payroll data and processes remain reliable and well documented. You will also contribute to system improvements, reporting, automation, and process standardization that reduce operational and compliance risk. The position is well suited to an analytical, process-minded professional who values accuracy, discretion, collaboration, and continuous improvement. The role is open to candidates located in the Denver, Colorado area.

Accountabilities:

The Payroll Supervisor will oversee end-to-end payroll operations while providing hands-on leadership, ensuring strong controls, accurate data, regulatory compliance, and dependable business continuity.

• Oversee and review payroll processing across multiple states and legal entities, ensuring accurate and timely execution.
• Provide day-to-day direction, workload coordination, training, review, and support to payroll team members.
• Review payroll inputs, employee changes, earnings, deductions, taxes, benefits, retirement contributions, garnishments, and other payroll transactions.
• Process payroll directly when needed to provide backup coverage and maintain continuity.
• Investigate and resolve complex payroll discrepancies, tax issues, jurisdictional questions, system exceptions, and employee escalations.
• Maintain payroll controls, approval requirements, processing calendars, checklists, segregation of duties, and documented review procedures.
• Partner with Finance on payroll reconciliations, liabilities, funding, general ledger accuracy, and payroll-related reporting.
• Coordinate payroll tax and multi-state compliance matters, including tax notices, jurisdictional changes, and complex tax issue resolution.
• Maintain accurate payroll and employee data across payroll and HR systems and coordinate discrepancy resolution.
• Own payroll-related system requirements, testing, data validation, reporting, and process improvements with HR and Compliance.
• Coordinate retirement-plan payroll administration, including deductions, remittances, reconciliations, audits, corrections, and data requests.
• Oversee payroll activity related to compensation changes, bonuses, leaves, benefits, employee status changes, garnishments, and statutory deductions.
• Oversee timekeeping inputs, exceptions, and reconciliations as they relate to payroll accuracy.
• Support year-end payroll processes, required filings, audits, and remediation of findings.
• Develop and maintain payroll SOPs, calendars, controls, documentation, cross-training, and business continuity procedures.
• Support payroll integrations related to acquisitions, new entities, and employee transfers.
• Prepare and review workforce and payroll reporting, including trends, exceptions, and variances.
• Identify opportunities to automate, simplify, and strengthen payroll processes while reducing operational and compliance risk.
• Participate in payroll and HRIS system evaluations, implementations, testing, and transition activities.
• Ensure appropriate backup coverage for critical payroll responsibilities.

Requirements

The ideal candidate brings substantial multi-state payroll expertise, strong analytical capabilities, and the judgment required to manage sensitive information and complex compliance matters.

• 5+ years of progressive payroll experience in a multi-state environment; multi-entity experience strongly preferred.
• Demonstrated experience independently administering and reviewing end-to-end payroll.
• Strong experience with ADP Workforce Now.
• Strong knowledge of federal, state, and local payroll tax requirements, wage and hour rules, and payroll compliance.
• Experience with payroll reconciliations, payroll accounting, tax matters, retirement and benefits deductions, garnishments, and complex payroll exceptions.
• Experience reviewing others' work, providing payroll guidance, training team members, or coordinating payroll operations.
• Strong analytical and problem-solving skills with exceptional attention to detail.
• Strong process orientation, with experience developing or improving payroll controls, procedures, and documentation.
• High level of discretion and professionalism when handling confidential payroll and employee information.
• Strong written and verbal communication skills with a service-oriented approach.
• Ability to manage competing priorities and recurring deadlines in a fast-paced environment.
• Willingness to be located in the Denver, Colorado area.

Benefits

• Annual salary of $85,000–$90,000.
• Opportunity to lead payroll operations across a multi-state, multi-entity environment.
• Hands-on ownership of payroll controls, compliance, systems, and process improvements.
• Collaboration with Finance, HR, Operations, and Compliance teams.
• Opportunities to contribute to automation, HRIS initiatives, acquisitions, and organizational growth.
• Remote work opportunity, with candidates based in the Denver, Colorado area welcomed.