Administrative Specialist II

Administrative Support For Garage Activities

Will be responsible for the administrative duties in support of garage activities for the technicians and supervisors. The WM support team will perform the following duties, but are not limited to:

• Research, prepare, and process invoices for internal and external service work timely and accurately.
• Reconcile consolidated vendor accounts and Fleet personnel credit card expenditures in a variety of Expense Management system.
• Manage the data entry of garage employees' timesheets in MyTime for payroll processing
• Process the data entry of garage employees expense reports for charges incurred on Duke-issued credit cards or direct bill invoices
• Update service management system (Maxim) with service repairs, work order statuses, coding, licensing/registration/renewal, stem related charges and comments related to each leased assets and vehicles
• Assist custodians with vehicles and assets to include preventive maintenance scheduling, licensing/registration (fleet tags, apportion tags), inspection notifications to custodians, and asset reassignment changes
• Random account code validation for business units, if necessary
• Facilities request for maintenance and building repairs
• Support garage supervisors and technicians as needed:
• Travel arrangements/scheduling
• Computer and systems support, Portal Q/A
• Onboarding new technicians
• Mail processing and receiving (internal/external)
• Conference and meeting scheduling
• Adhc assistance as needed that has not been defined

Duties:

• Workers at this level provide administrative support to work groups in the organization.
• At this level, the worker has developed knowledge and skills through formal training or considerable work experience.
• This level works within established procedures with a moderate degree of oversight and serves in a non-exempt capacity.
• Uses business software applications (e.g. Word, PowerPoint, Excel) to prepare correspondence, reports, presentation, agendas, minutes, etc.
• Receives, screens and directs incoming calls, visitors, mail and e-mail.
• Maintains files and calendars. Responsible for arranging business travel, coordinating meeting arrangements, and tracking expenses.
• 5+ years' experience.

Education:

• High School Diploma /GED

About US Tech Solutions:

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit

US Tech Solutions is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

AI Statement:

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