Administrative Secretary - Records and Registration

Salary: $32,000.00 - $37,000.00 Annually
Location : Montgomery, AL
Job Type: Full-time Staff
Job Number: STF-26-0129
Department: Academic Affairs
Division: Office of Records & Registration
Opening Date: 05/21/2026
Closing Date: 6/20/2026 11:59 PM Central


Job Description
Alabama State University, Office of Record and Registration invites applications to fill the position of Administrative Secretary. The selected candidate will, under general supervision, provides secretarial assistance for the Office of Records and Registration.

Duties and Responsibilities:

• Compose letters and memorandums from general notes, and proofread all materials typed to ensure accuracy using correct English, spelling, vocabulary, and arithmetic
• Compile factual information from files records, publications and other sources, and tabulates this information in accordance with standardized report form
• Receive, open, sort and distribute mail as directed
• Maintain accurate and current records of departmental purchases, equipment, travel statistical data, daily office activities, daily program activities and appointments
• Establish and maintain accurate and current files of letters, reports, records and other documentary material, and ensure that information in these files is kept confidential
• Render administrative assistance as directed in accordance with specific written or oral instructions
• Receive and place telephone calls, schedule appointments and meetings, make reservations, greet visitors and callers, records messages, and perform the functions of office receptionist
• Prepare requests for office supplies as needed and receive such supplies
• Perform general office management duties, recommend methods for improving office procedures and perform other duties as assigned by the immediate supervisor

Minimum Qualifications
An Associate's degree in Business Administration, Secretarial Science, Office Administration or other appropriate field with one (1) year of administrative or secretarial experience or a certificate in Secretarial Science with two (2) years of administrative or secretarial experience required. A typing proficiency exam of 40 net words per minute is also required.
Proficiency exams administered by ASU's College of Education, and state Employment Service Centers are accepted. You may contact the College of Education at View phone number on click.appcast.io or your local Employment Service Center to schedule an appointment. Fax typing proficiency result to View phone number on click.appcast.io.

Supplemental Information

EEOC STATEMENT:
It is the policy of Alabama State University to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.


SUPPLEMENTAL INFORMATION:
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.


Federal law requires identity and employment eligibility verification on Form I-9 within three (3) business days of employment.


All positions require the passing of a background check and some the passing of a drug screen.
Blue Cross Blue Shield of Alabama Group Health and Dental
MetLife Group Life Insurance
Guardian Life Inusrance Group Long-Term Disability Insurance
Employee Assistance Program
Sick Leave
Annual Leave
Paid Holidays
State Retirement Program
Flexible Spending Account
Tuition Assistance

Click to visit the Alabama State University website for full benefit descriptions.