Payroll Manager

Payroll Manager

At Horwitz, we don't just offer jobs—we build careers. For over 100 years, we've been a leader in HVAC, plumbing, electrical services, delivering exceptional service while fostering a supportive and innovative workplace. Joining our team means working with passionate professionals in a culture built on safety, accountability, professionalism, motivation, curiosity, and a can-do attitude.

We're committed to your growth with training, mentorship, and advancement opportunities. Along with competitive benefits—you'll be part of a company that values its employees and makes a positive impact in the community. Join Horwitz and become part of a legacy of excellence and opportunity.

Position Overview

The Payroll Manager oversees all aspects of the organization's payroll and labor cost reporting, ensuring accurate and timely employee payments, continuously improving payroll processes, and maintaining compliance with relevant regulations. Primary duties include:

• Payroll Processing
• Process weekly office payroll and provide a high level of assistance to weekly union field payroll
  • Calculate employee wages, salaries, bonuses, and deductions for exempt and field staff
  • Calculation and payment of monthly commissions for select employees
  • Calculation and payment of monthly vehicle allowances
  • On/off boarding of office/field personnel
  • Maintain accurate and up-to-date payroll records
  • Weekly payment of payroll taxes
• Union Reporting
  • Calculate and ensure the accuracy of monthly union reports and payments to unions on a timely basis
  • Develop a working knowledge of collective bargaining agreements
• Mileage/Vehicles
  • Process monthly payment of monthly fuel usage
  • Compile vehicle allowances, fuel usage mileage reporting for employee W2 taxable fringe benefits
• LCPTracker – Utilization – Certified Payrolls
  • Record weekly LCPTracker data
  • Assist and train billing staff to complete utilization and certified payroll requirements
• Quarterly/Annually
  • Preparing and reporting of SUTA, 940/941, state withholding taxes.
  • Preparing and distributing employee W2s
  • Preparing and reporting 1095-B, 1095-C
  • Oversee annual union rate and burden adjustments
• Compliance
  • Ensure compliance with all relevant federal, state, and local payroll laws and regulations
  • Ensure compliance with all union regulations
  • Staying informed about changes in payroll legislation and regulations
• Management and Supervision
  • Supervise and manage payroll staff (2)
  • Train and mentor payroll staff
  • Develop and implement payroll policies and procedures
• Reporting and Analysis
  • Prepare and analyze payroll reports
  • Identify and resolve payroll discrepancies
• Collaborate with other departments, labor coordinators, HR and accounting
• Benefit Administration
  • Ensure accurate and timely processing of benefit deductions
  • Balance benefit payments with deductions
  • Ensure accuracy of 401k deferrals and Profit Sharing contribution

Education/Experience

• Bachelor's degree in accounting, finance, or a related field is preferred.
• 5+ years of experience in payroll processing and management.
• In-depth knowledge of payroll laws, regulations, and best practices.
• Communication skills: To interact with employees and other departments.

Skills

• Proficiency in accounting software and Excel
• Strong analytical, organizational, and problem-solving skills.
• Leadership skills
• Communication skills: To interact with employees and other departments.

Benefits

• Comprehensive medical, dental, and vision insurance
• 401(k) with Safe Harbor and Profit Sharing
• Paid time off and holidays
• Tuition reimbursement
• Professional development opportunities