Receptionist / Office Administrator & Personal Assistant to CEO

Job Description

Receptionist / Office Administrator & Personal Assistant to CEO

Location: West Palm Beach, FL

Schedule: 5 days on-site, with increased flexibility during the summer months

Compensation: Up to $100,000 base salary + bonus

3-7 Years Experience

Position Overview

A growing and dynamic organization is seeking a polished, proactive, and highly organized Receptionist / Office Administrator & Personal Assistant to support its West Palm Beach office and provide dedicated assistance to the CEO.

This is a multifaceted position combining front-of-house responsibilities, day-to-day office coordination, and personal assistance. The ideal candidate will be professional, personable, highly detail-oriented, and comfortable handling a variety of responsibilities in a fast-paced environment. This individual should take a hands-on approach, anticipate needs, and be willing to assist wherever necessary.

Key Responsibilities

Reception & Office Administration

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• Serve as the first point of contact for visitors, guests, and incoming calls, providing a polished and welcoming experience
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• Manage the reception area and ensure the office is organized, presentable, and running smoothly
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• Coordinate conference rooms, meetings, and office scheduling
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• Manage incoming and outgoing mail, packages, and deliveries
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• Order and maintain office, kitchen, and general supplies
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• Coordinate with building management, vendors, and external service providers
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• Assist with catering, team lunches, meetings, and office events
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• Help troubleshoot day-to-day office needs and proactively identify areas for improvement
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• Provide general administrative support to the broader team as needed
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Personal Assistant to CEO

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• Provide day-to-day personal and administrative support to the CEO
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• Assist with personal calendar management, appointments, reservations, and scheduling
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• Coordinate personal travel arrangements and itineraries as needed
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• Handle personal errands, purchases, returns, and other ad hoc requests
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• Assist with household-related coordination, including vendors, appointments, and deliveries when necessary
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• Maintain organization across competing priorities and ensure important tasks and deadlines are followed through
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• Handle sensitive and confidential information with the highest level of discretion
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• Anticipate needs and proactively resolve issues before they arise
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Qualifications

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• Prior experience in a receptionist, office coordinator, administrative assistant, executive assistant, personal assistant, or similar support role
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• Excellent organizational and time-management skills
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• Strong written and verbal communication skills
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• Polished, professional, and service-oriented demeanor
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• High level of attention to detail and follow-through
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• Ability to manage multiple priorities and shift between office and personal responsibilities seamlessly
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• Proactive, resourceful, and comfortable taking initiative
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• Strong judgment and discretion when handling confidential matters
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• Flexible mentality and willingness to assist with tasks outside of a traditional job description
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• Ability to work on-site in West Palm Beach five days per week, with additional flexibility offered during the summer months
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Compensation & Schedule

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• Base salary up to $100,000, depending on experience
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• Bonus eligibility
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• Five days per week on-site in West Palm Beach
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• Increased flexibility during the summer months
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• Opportunity to work in a varied, high-visibility position with significant ownership over day-to-day office operations and support to the CEO
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