Administrative Assistant

Investment Bank located in Baltimore seeks Administrative Assistant.

The Levies & Garnishments Unit (LGU) is seeking a Temporary Administrative Assistant to support high-volume administrative and document processing activities related to legal process matters, including levies and garnishments. This role is responsible for printing, assembling, scanning, and mailing correspondence and checks, while ensuring accuracy, timeliness, and adherence to established controls in a highly regulated environment.

Key Responsibilities:

• Print, assemble, and mail responses to legal process (levies, garnishments, and similar legal process)
• Prepare and distribute outgoing checks and accompanying responses
• Scan, copy, and maintain organized records of processed materials
• Support incoming/outgoing mail workflows and document tracking
• Ensure accuracy and escalate discrepancies as needed
• Handle sensitive information in accordance with confidentiality and compliance standards

Qualifications:

• Prior administrative or clerical experience required; financial services or legal environment preferred
• Strong attention to detail and ability to manage high-volume, repetitive tasks
• Experience using office equipment (printers, scanners, copiers)
• Basic Microsoft Office proficiency (Outlook, Word)
• Reliable, organized, and able to follow established procedures