Senior Project Manager

The Project Manager Coordinator will support the PMO in planning, coordinating, tracking, and reporting project activities. This entry-level role helps maintain project documentation, action items, risks, issues, and communications to support successful project delivery.

About the Role

This position works collaboratively with cross-functional teams, stakeholders, vendors, and leadership. The role is designed to build foundational project management experience while helping protect project scope, schedule, quality, and stakeholder alignment.

Responsibilities

• Support project managers with day-to-day project coordination and maintain project timelines, milestones, and deliverable trackers
• Coordinate project meetings, including scheduling, agendas, attendance, and follow-up; prepare meeting notes and document decisions, action items, owners, and due dates
• Monitor action items and follow up with responsible team members; assist with tracking project dependencies and handoffs between teams
• Support Agile ceremonies, including stand-ups, backlog reviews, sprint planning, reviews, and retrospectives when applicable
• Maintain project plans, status reports, RAID logs, decision logs, stakeholder lists, and other project artifacts
• Collect project updates from workstream leads and team members; escalate overdue items, emerging risks, and schedule concerns
• Support the development of presentations, dashboards, and executive reporting materials
• Assist with identifying and documenting risks, assumptions, issues, and dependencies; maintain the RAID log and support regular reviews
• Track mitigation plans and follow up on assigned actions; document requested changes to scope, schedule, requirements, or deliverables
• Manage program calendar, distribution lists, shared folders, and SharePoint site
• Track project-related training, onboarding, access, and participation requirements
• Assist with procurement, invoicing, timesheet, and vendor coordination activities when applicable
• Support project closeout activities, including lessons learned and phase transition materials

Requirements

• Very strong organizational skills and attention to detail
• Some experience with administrative coordination, project support, operations, business analysis, or team coordination
• Ability to manage multiple assignments and competing deadlines
• Strong written and verbal communication skills
• Ability to work effectively with individuals at different organizational levels
• Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint
• Ability to maintain confidential and sensitive information appropriately

Nice to Have

• Internship, coursework, or experience in project management and/or business operations
• Familiarity with project management concepts, including scope, schedule, milestones, dependencies, risks, issues, and change management
• Familiarity with Agile, Scrum, or other delivery methodologies
• Experience using project management or collaboration tools such as Planview, AirTable, Microsoft Planner, Jira, Azure DevOps, SharePoint, or similar platforms
• CAPM, Scrum certification, or other project management training