Administrative & Accounts Receivable Assistant

Today's Business Solutions Inc.

Job Description

Administrative & Accounts Receivable Assistant

Today’s Business Solutions Inc. | In-person Schedule: Monday–Friday, 8:00 AM – 5:00 PM

Insurance : from. The cost of the insurance will be shared between TBS and you. A $15,000.00 life insurance Policy will also be part of the Insurance package.

401K: TBS Inc. offers a 401K savings program. TBS will contribute to this as well. This will become available to you after 1 Year of employment. At that time, we will provide you with the details.

TBS is the leading solution provider of Computer, Printing, Scanning control solutions for Public Libraries in North America.

About the Role

We're looking for an organized, personable Administrative Assistant to serve as the first point of contact for our office and support our Director of Finance with day-to-day administrative and accounts receivable tasks. This role blends front-office coordination with light finance support, so it's a great fit for someone who enjoys variety and wants exposure to both operations and accounting.

Key Responsibilities

Serve as the first point of contact for colleagues, clients, and visitors, ensuring a professional and welcoming experience
Answer and direct phone calls, respond to emails, and route inquiries to the appropriate team members
Maintain and organize filing systems, both digital and physical, ensuring accurate and up-to-date records
Prepare purchase orders, packing slips, receipts, and assist with basic expense tracking as needed
Coordinate and manage the shipping of items, ensuring timely and accurate delivery
Provide administrative support to the Director of Finance, assisting with day-to-day tasks and special projects
Follow up with customers on outstanding payments and support accounts receivable collection efforts

Qualifications

1–3 years of experience in an administrative, office support, or accounts receivable role
Strong organizational and communication skills, both written and verbal
Ability to multitask and prioritize effectively in a fast-paced environment
Proficiency in Microsoft Office (Excel, Word, Outlook)
Experience with QuickBooks strongly preferred
Experience with ConnectWise is a plus
Comfortable interacting with clients and vendors by phone and in person
A bachelor's degree is preferred, but not required — relevant experience will also be considered

\nCompany Description

Today's Business Solutions Inc est. 1991 is a leader in Print Management, Mobile Printing, Computer Reservation, Cashless Payment solutions and Self-Serve Scanning solutions in the Public Library market.

Company Description

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Vacancy posted 11 days ago

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