Accounting Coordinator

Job Description

Job Description

Senior Accounting Coordinator
Sasaki
Boston, MA
$80,000 - $88,000 / annual

Sasaki seeks a Senior Accounting Coordinator to join its award-winning firm in the Boston, MA office.

Sasaki is an international design firm headquartered in Boston, with locations in Denver, New York, LA, and Shanghai. We believe defining the future of place must be a collective, contextual, and values-driven exercise. Through more than 70 years of practice, we have affirmed that diverse perspectives, blended disciplines, open exchange, deep engagement with clients and communities, commitment to history and context, curiosity about new ways of thinking and making, and expert facility with data and emerging technologies, together, will always unearth stronger design than one vision hewn by one author ever could.

Reporting to the Senior Controller, the Senior Accounting Coordinator supports the financial health and operational efficiency of the firm by performing key accounting functions and ensuring timely, accurate processing of financial data. This role combines hands-on accounting responsibilities with a strong understanding of project-based financial workflows, such as billing, payables, receivables, and reconciliations.
The Senior Accounting Coordinator is expected to work closely with project teams, finance staff, and leadership to ensure that financial systems and practices align with the firm’s creative operations. The role requires accuracy, accountability, and a proactive approach to solving financial and operational challenges.

This role requires at least 3 years of accounting experience.

RESPONSIBILITIES

• Prepares and reviews client invoices in accordance with project contracts, milestones, and billing schedules, ensuring invoices reflect accurate scope, time, reimbursable expenses, and applicable taxes or markup.
• Collaborates with project managers to gather billing inputs, confirm billable work, and ensure alignment with fee structures, making recommendations about collaboration improvements, as needed
• Oversees analysis and processing of employee expense reimbursements and corporate credit cards, independently approving or denying reimbursement requests with little to no supervision
• Distributes monthly reporting of operating expenses incurred against approved budget to stakeholders
• Works closely with AP Manager to provide oversight of payables responsibilities, including affecting timely payment to subconsultants and monitoring liquidity
• Contributes to month-end close activities, including certain reconciliations of internal systems to ensure proper and complete capture of revenue, credit memos
• Leads outstanding invoice follow-up along with billing managers, escalating delinquent accounts as needed to project managers and finance leadership
• Supports the collections process with a high level of professionalism and tact to maintain client relationships
• Provides timely updates to finance leadership on AR status and billing projections, providing updates verbally or in written reports
• Maintains organized billing records, logs, and documentation to support audits and reporting
• Contributes significantly to training or guidance curriculum for project managers on billing protocols in a manner that is clear and easy to understand
• Records monthly, quarterly, and annual journal entries
• Sets up and verifies clients within the enterprise resource planning (ERP) system, Deltek Vantagepoint
• Contributes significantly to the management and maintenance of all billing records and files according to IRS regulations
• Assists daily cash deposits in a manner that is accurate and thorough
• Assists with other corporate finance matters, as needed

ROLE-SPECIFIC SKILLS

• Highly attentive to detail in ensuring all invoices are accurate, timely, and contract-compliant, and that data is consistently entered and maintained with accuracy and efficiency
• Highly proficient in Vantagepoint, specifically in generating, editing, and tracking invoices in and in maintaining audit-ready records
• Skilled in communicating with internal staff about invoices, deadlines, and/or collections-related matters, and in resolving these matters efficiently
• Skilled in communicating with external parties (clients, etc.) in a professional manner so as to efficiently resolve A/R matters
• Handles sensitive client, fee, and financial information with a high level of professionalism and care
• Successfully operates in a collaborative, organized, and accountable manner in a fast-paced, high volume environment
• Consistently able to build trust across teams through responsiveness, attention to detail, and consistency
• Very proficient in other important firm tools (GMail suite, Microsoft suite, etc.)