Adminstrative Assistant to General Manager

Job Description

Job Description

Title: Administrative Assistant

Status: Full Time Hourly Employee

Hours: 40 hours per week

Rate of Pay: Based on experience

Benefits: Medical / Dental / Vision / Life Insurance/401K

Reports To: General Manager

Performance Review: Initially at 3 months and thereafter Annually

Performs a wide variety of tasks to assist the General Manager, Assistant General Manager, and Facilities Manager with the administration of all Venture Out activities. Experience with COA's, HOA's or planned communities preferred.

• Assist management with telephone and in-person customer support for owners and guests.
• Provide management with support for Association meetings. Tasks include assisting with preparation of meeting notices and agendas, posting meeting materials, and scheduling meetings.
• Assist management with preparation, mailing/emailing, and filing of membership communications and correspondence.
• Assist management with maintenance of owner and association administrative files and records.
• Assist management with research needed for reports.
• Assist management with requests for proposals, bid packages and contract development.
• Assist management with Association rules violation and fining processes/procedures.
• Assist management with preparation, maintenance, and publication of Standard Operating Procedures (SOP) and Administrative Rules and Regulations.
• Provide administrative support for vendor contracts.
• Assist management with reserved boat storage application processes and coordination.
• Provide management with administrative support and activities as assigned.
• High school diploma or GED equivalent
• Associate degree preferred or work-experience equivalent
• High level of personal proficiency with Microsoft Manager (file structure and organization), Microsoft Office Outlook, Word, and Excel
• High level of personal proficiency with the use of email, text, and phone technology.
• Strong organizational skills with ability to prioritize tasks, meet deadlines, and remain flexible with changing priorities
• Capable and willing to operate in a high tempo environment.

· Maintain files, lists, meeting schedules, and event calendars for Association activities.

· Become proficient with Association administrative applications and procedures.

· Provide back-up and support as needed for front office reception activities.

· Assist management with administrative support for Association projects.

· Assist management with building application processes and coordination.

· 3-5 years as an Administrative Assistant or equivalent support role

· Outstanding interpersonal communication skills