BUS OFFICE MANAGER

Business Office Manager

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Classified: Exempt Salary Grade/Level:

Reports to: Administrator Date: April 2024

Job Description

_____________________________________________________________________________ Summary:

The primary purpose of this position is to maintain the Business Office in accordance with federal and state guidelines, in accordance with Integritus policies and procedures, and to assure that the business office is maintained.

Essential Job Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Receive and follow administrative schedules/functions from Administrator and as outlined in the policies and procedures.
• In absence of receptionist, answer phones, greet visitors, deliver message, etc.
• Ensure all systems are functioning
• Assistant in the implementation
• Post daily journal and payments as required.
• Balance daily receipts, complete necessary forms, and submit cash and balance sheets to accounting personnel as needed.
• Post current changes to proper account and ledger and balance ledgers are required.
• Prepare and mail statements in accordance with established billing procedures.
• Prepare vouchers, check invoices, post accounts payable, etc.
• Maintain file of invoices, paid vouchers, cancelled checks, etc.
• Assist in the establishment and maintenance of adequate accounting system as necessary or directed.
• Facilitates the petty cash for facility.
• Types and process various reports for Administrator and department managers.
• Orders office supplies for facility.
• Attends all Department Managers meetings.
• Schedules repairs and maintenance for all office machines.
• Maintains and keeps current postage system in facility.
• Performs duties as requested by Administrator.

Qualifications:

• High School Diploma or equivalent.
• Previous long-term experience preferred
• Previous experience working with the elderly population preferred

Working Conditions

Works in office areas as well as throughout the facility. Moves intermittently during working hours. Is subject to frequent interruptions. Works beyond normal working hours, weekends and holidays and on other shifts/positions, as necessary. Is subject to call-back during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.). Attends and participates in continuing educational programs. Is subject to injury from falls, burns from equipment, odors, etc., throughout the day, as well as to reactions from dust, disinfectants, tobacco smoke, and other air contaminants. Is subject to exposure to infectious waste, diseases, conditions, etc., including TB and the AIDS and Hepatitis B viruses. Communicates with nursing personnel, and other department personnel. Is subject to hostile and emotionally upset residents, family members, personnel, visitors, etc. Is involved with residents, family members, personnel, visitors, government agencies and personnel, etc., under all conditions and circumstances. May be subject to the handling of and exposure to hazardous chemicals.

Physical and sensory requirements :

While performing the duties of this job, the employee is constantly required to communicate and listen. This position requires standing, walking, twisting and bending. A listing of Physical & Sensory Requirements is on page 4.

Other Duties:

Please note this job description is not designed to cover or contain comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Signatures

This job description has been approved by all levels of management:

Manager:________________________________________________

HR________________________________________________________

Employee signature below constitutes employee’s understanding of the requirements, essential job functions and duties of the position.

Employee:______________________________________ Date:_______________________