Accounting Specialist

Job Description

Job Description

We are looking for an Accounting Specialist to join a commercial real estate team in Texas in a contract-to-permanent capacity. This in-office opportunity blends accounting support, financial coordination, and property-related administration within a busy portfolio environment. The role is well suited for someone who enjoys balancing detailed financial work with tenant and vendor communication while contributing to the smooth operation of commercial properties.

Responsibilities:
• Oversee day-to-day payables and receivables activities, including invoice review, payment processing, tenant billing, and collection follow-up.
• Prepare and maintain accurate financial records by assisting with account reconciliations, cash activity coordination, accrual tracking, and month-end close support.
• Contribute to reporting cycles by helping assemble monthly financial packages, monitoring budget performance, and identifying notable variances.
• Reconcile rent and tenant-related charges while keeping organized spreadsheets and supporting documentation current and audit-ready.
• Coordinate administrative property functions such as maintaining tenant files, updating operational records, and supporting service request workflows.
• Monitor Certificates of Insurance for tenants and contractors to help ensure documentation remains complete and compliant.
• Partner with property management, engineering, vendors, and accounting personnel to address operational needs and keep portfolio activities moving efficiently.
• Assist with vendor agreements, contract-related records, and special projects aimed at improving processes and enhancing tenant service.• At least 2 years of experience in commercial real estate, property management, property administration, accounting support, or a related setting.
• Hands-on background in accounts payable, accounts receivable, billing, bookkeeping, or general accounting transactions.
• Proficiency in Microsoft Excel with the ability to manage detailed schedules, reconciliations, and financial tracking documents.
• Strong communication skills with the ability to interact professionally with tenants, vendors, and internal stakeholders.
• Demonstrated ability to organize competing priorities, work accurately, and meet established deadlines in an office-based environment.
• Experience with property or accounting platforms such as MRI Software, Yardi, Angus, Coupa, or similar systems is preferred.
• Familiarity with financial reporting, budgeting support, lease-related administration, or commercial property operations is preferred.