Senior Administrative Business Partner

Job Description

Job Description

Job Title: Senior Administrative Business Partner, Cell Therapy Center of Excellence & Autonomous Labs Accelerator

Location: San Francisco, CA

Duration: Contract - 24 months

Job ID: 408846

Working Model: Hybrid (three days onsite, two days remote). Onsite days may vary based on leadership needs.

Working Days: Monday through Friday.

Working Hours: Standard 8 hours.

Interview Format: Multi-round process, including virtual video and a panel interview.

About BCforward

BCforward is a leading global IT consulting and workforce solutions firm providing services and support to Fortune 500 and government clients. Founded in 1998, BCforward has grown with our customers needs into a full-service business solutions provider. With delivery centers and offices across North America and India, we take pride in building long-term relationships and delivering excellence through innovation, collaboration, and integrity.

Job Description

We are seeking a Senior Administrative Business Partner to support leaders across the Cell Therapy Center of Excellence and the Autonomous Labs Accelerator. The ideal candidate will have strong experience in executive administrative support, complex calendar and travel management, cross-functional coordination, and operational execution and a proven ability to enable executive effectiveness while driving efficient team operations .

Responsibilities:

• Provide comprehensive executive support, including complex calendar management across time zones, meeting preparation, and action tracking.
• Coordinate domestic and international travel with detailed itineraries and real-time support.
• Draft, edit, and format presentations, correspondence, reports, and briefing materials.
• Screen and prioritize meeting requests and serve as a primary point of contact for executive communications.
• Process expenses, purchase requests, invoices, and related transactions with discretion and accuracy.
• Coordinate leadership meetings, workshops, offsites, and organizational events for both organizations.
• Support onboarding by coordinating schedules, resources, training, and integration activities.
• Maintain shared resources, distribution lists, documentation, and collaboration sites.
• Coordinate logistics for cross-functional meetings across external collaborators.
• Partner with Finance, P&C, Communications, Procurement, and other functions to support program operations.
• Manage vendor engagement, purchase orders, statements of work, contracts, and invoice processing.
• Support lab and office operations, including space planning, equipment moves, and site services coordination.
• Identify and implement process improvements and adopt new tools, including AI-enabled solutions, to increase team efficiency.
• Lead and manage large lab moves over 8,500 sqft, including equipment and materials logistics, site services coordination, space planning, SoWs, purchase orders, and vendor communications.

Required Skills & Qualifications:

• Minimum of 7 years of relevant experience with significant executive administrative support.
• Demonstrated ability to manage multiple competing priorities with attention to detail.
• Experience coordinating complex calendars, travel, meetings, and events.
• Strong written and verbal communication skills and executive professionalism.
• High level of discretion and confidentiality handling sensitive information.
• Proficiency with Google Workspace, Microsoft Office, Zoom, and collaboration tools.
• Experience supporting cross-functional teams in dynamic environments.

Preferred Skills:

• Experience supporting senior leaders in biotechnology, healthcare, or global matrix organizations, with the ability to support multiple executives concurrently.
• Familiarity with procurement, contracts, and financial administrative processes.
• Experience using digital productivity or AI-enabled tools to improve workflows.

Core Competencies:

• Exceptional organization and time management.
• Initiative and proactive problem solving.
• Executive presence and professionalism.
• Strong customer service orientation.
• Relationship building and collaboration.
• Adaptability and flexibility.
• Sound judgment and discretion.
• Continuous improvement mindset.

Pre-Screen Questions:

1. This role requires supporting two senior executives simultaneously, each with complex priorities and demanding schedules. Please describe your experience supporting multiple leaders. What strategies do you use to balance competing needs while ensuring each executive feels well supported.
2. Administrative Business Partners are often trusted partners to multiple leaders. Tell us about a time when you navigated competing priorities or conflicting expectations from stakeholders while maintaining trust, professionalism, and strong working relationships.
3. This position requires balancing executive support with operational responsibilities such as coordinating cross-functional initiatives, managing vendors, supporting lab moves, and improving administrative processes. Please describe an example of a complex operational project you led or coordinated. What was your role, and what was the outcome.

Why BCforward?

At BCforward, we believe in advancing lives and careers. When you join our team, you gain access to:

• Competitive compensation and benefits.
• Opportunities for growth with global clients.
• A supportive, inclusive culture that values innovation and people.
• Exposure to cutting-edge technologies and projects.

About Our Commitment

BCforward is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, or veteran status.

Interested? Apply Now!

If this sounds like the right opportunity for you, please apply with your most recent resume.