Administrative Business Partner

Administrative Coordinator

Pay Range: $33.15hr - $38.15hr

Requirement/Must Have:

• An average of 3-5 years related administrative, operations or project support experience.
• Experience gained in pharmaceutical or biotechnology industry is preferred.
• Ability to handle routine and impromptu assignments with minimal supervision.
• Collaborative approach with a willingness to contribute and assist others as needs arise.
• Ability to handle and exercise judgment and discretion concerning sensitive, confidential and proprietary information.
• Demonstrates accuracy and attention to detail.
• Confident operating within a well defined job scope and a shared decision making process.
• In depth knowledge of Microsoft Office including PowerPoint, Excel and Word.
• Proficiency in cSuite Tools including gMail, gCal, gSheets, gSlides, Trello, Jamboard, gMeet, and ZOOM.
• Familiarity with the organization is preferred.
• High school diploma and equivalent industry experience preferred.

Responsibilities:

• Oversee the full interview lifecycle, including travel logistics, to provide a welcoming and seamless introduction.
• Coordinate essential onboarding activities and support broader administrative operations.
• Manage gCal scheduling of department, team, and ad hoc meetings with both internal and external stakeholders.
• Utilize tech meeting platforms including in-room technology, video conferences, Google Meets, Zoom and global webcasts.
• Schedule and support external candidate interviews.
• Lead the coordination and execution of small internal department meetings and team off-sites.
• Support the planning and execution of department-wide staff meetings, including agenda creation, materials, catering, and room set-up.
• Ensure attendees are prepared for meetings with necessary AV connections and virtual meeting information.
• Manage communications for day-to-day team operations, including changes in policies, processes, and department reminders.
• Plan and coordinate team huddles and small informal team events.
• Ensure employees are recognized for milestones based on department guidelines and company policies.
• Serve as the internal and external liaison for the team, acting professionally at all times.
• Utilize internal IT systems such as cSuite and virtual conference tools.
• Submit facilities, IT, and Site Service requests.
• Manage purchase orders, invoices, payment tracking and vendor maintenance.
• Facilitate new hire onboarding, executing the first 30 days checklist and ensuring technology is functional.
• Manage distribution lists, print services, office supply process and shipping/receiving.
• Facilitate post-interview feedback sessions and prepare interview materials for panels.
• Serve as the primary onsite point of contact to host candidates.
• Assist in clerical duties including general office support and distributing IT equipment such as headsets, keyboards, and mice.

Nice to Have:

• Experience in pharmaceutical/biotechnology industry.
• Familiarity with the organizations specific internal systems.

Skills:

• Google Suite.
• gCal.
• Google Meets.
• Zoom.
• Microsoft Office.
• PowerPoint.
• Excel.
• Word.
• Trello.
• Jamboard.
• Interview Scheduling.
• Onboarding.
• Event Planning.
• Procurement.
• Vendor Maintenance.

Qualification And Education:

• High school diploma or equivalent industry experience.