Administrative Business Partner - III

Administrative Business Partner - III

Location: 1 DNA Way South San Francisco CA USA 94080 Contract Duration: 12 Months (Potential for Extension or Full-Time Conversion) Pay Rate: $30.94 $36.78/hour (W2) Benefits: Weekly Pay, Medical, Dental, and Vision Insurance Working Model-Fully Onsite Summary: You will oversee the full interview lifecycle, including travel logistics, to provide a welcoming and seamless introduction to our team. Additionally, you will coordinate essential onboarding activities and support broader administrative operations to ensure new hires and internal teams are positioned for long-term success. We seek a proactive, adaptable professional who excels in dynamic environments, enjoys interpersonal collaboration, and possesses a continuous improvement mindset.

Job Description

• Highly skilled in Google Suite and able to manage gCal scheduling of department, team and ad hoc meetings with both internal and external stakeholders (onsite, offsite, live or virtual).
• Proficient in all available tech meeting platforms including in room technology, video conferences, Google Meets, Zoom and global webcasts Schedule and support external candidate interviews
• Lead the coordination and execution of small Internal/within department meetings of 3-6 people and internal standing meetings small team off-sites (1 day with no sleeping rooms and no activities) and on-sites including sprints and face to face team meetings
• Support the planning and execution of department-wide staff meetings (e.g. Town Halls, department meetings, etc), meeting logistics including agenda creation/distribution, meeting materials, catering, room set-up, etc.
• Support to ensure attendees are prepared to participate in meetings including AV connection, gMeets, Zoom info, etc.
• Send communications on behalf of someone (note: complexity depends upon the person requesting)
• Manage communications for day-to-day team operations, including changes in policies, processes, department reminders (e.g. handling of gifts, etc.), team agreements
• Plan and coordinate team huddles and small team events (community driven, informal)
• Ensure that employees are recognized for milestones (anniversaries, weddings, birthdays, etc.) based on department guidelines and company policies Serve as the internal and external face/liaison between the team and Genentech, acting appropriately and professionally
• Manage purchase orders, invoices, payment tracking and vendor maintenance
• Facilitate new hire onboarding, executing the first 30 days checklist in addition to ensuring technology is available and functional for the new hire
• Manage distribution lists, print services, office supply process and shipping/receiving
• Responsibilities include managing interview scheduling, facilitating post-interview feedback sessions, coordinating candidate travel logistics, and preparing interview materials for panels in advance. Serving as the primary onsite point of contact, you will host candidates to ensure a welcoming experience while maintaining accurate talent acquisition documentation.
• Additionally, you will assist in clerical duties that may include, but are not limited to, general office support and facilitating onboarding activities such as coordinating site access and distributing IT equipment (e.g., headsets, keyboards, and mice), and procurement needs. Given the current start-up nature of this facility, the initial scope of responsibilities remains comprehensive and is subject to refinement as our operations expand.

Required Skills and Qualifications

• 35 years of related experience in administrative, operations, or project support; experience in the pharmaceutical or biotechnology industry is preferred.
• Ability to manage both routine and impromptu assignments independently with minimal supervision.
• Collaborative team player who supports team development, proactively seeks relevant information, and is willing to assist others across the department as needed.
• Ability to exercise sound judgment and discretion when handling sensitive, confidential, and proprietary information.
• Strong attention to detail with a consistent focus on accuracy in both individual and team work.
• Confident working within a well-defined scope of responsibilities and a shared decision-making process.
• In-depth knowledge of Microsoft Office, including PowerPoint, Excel, and Word, as well as cSuite tools such as Gmail, Google Calendar, Google Sheets, Google Slides, Trello, Jamboard, Google Meet, and Zoom.
• Familiarity with the Genentech organization is preferred.
• High school diploma or equivalent industry experience preferred.

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