Human Resources Director

Job Description

Job Description

I. GENERAL FUNCTIONS Provide professional-level human resources support for all City departments (approximately 75 employees). Works with City Administrator to implement and manage all aspects of City personnel programs, benefits, files, concerns, rules and regulations and Payroll. Respond to requests from City Administrator as well as the needs of employees with employment and benefit needs and concerns. Assist the City Clerk and Finance Director offices.

II. ESSENTIAL DUTIES & RESPONSIBILITIES

1. Efficiently and properly maintains all required City records on a computer system. Utilize the computer efficiently when required (includes, but not limited to WORD, HRIS/payroll programs, and Excel).

2. Monitors and ensures the organization’s compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews and recommends modifications to policies and practices to maintain compliance.

3. Creates Employee newsletters.

4. Communicates City human resource matters between various public and private entities and agencies.

5. Meets the public either in person or by telephone, giving information based upon regulations or records. Effectively communicates with persons of various ethnic backgrounds, educational levels, and communication abilities using pictorial, verbal and written media, in a clear, concise manner. Able to successfully mediate and negotiate disputes and compromises between various persons while courteously, tactfully, and impartially enforcing all relevant regulations.

6. Maintains employee records, to include time bank balances and leave of absence.

7. Manages FMLA and WC notices.

8. Manages ACA filing and reporting.

9. Efficiently manages City payroll and timekeeping.

10. Updates employee health insurance, life insurance, pension plan, and other benefits when needed.

11. Plans and organizes Pension Plan yearly meetings for all employees.

12. Plans and organizes Events, Safety Committee, Civil Service Committee and other meetings.

13. Plans and organizes the City Recognition Dinner and other employee events as needed.

14. Updates City Personnel, Drug and Alcohol, and Safety manuals.

15. Collaborates with City Administrator to understand the organization’s goals and strategy related to staffing, recruiting and retention.

16. Plans, develops, coordinates, and implements policies, processes, training, initiatives, and surveys to support Human Resource compliance and strategy needs.

17. Effectively responds to other assignments from the City Administrator.

18. Effectively maintains confidentiality.

III. OTHER NON-ESSENTIAL DUTIES

• Other duties as assigned

IV. REQUIRED KNOWLEDGE, SKILLS, ABILITIES

1. Ability to fluently read, write, and speak English.

2. Effectively operate a computer with proficiency in Excel, word processing, HRIS, payroll, database and spread sheet programs.

3. Thorough knowledge in the area of human resource management, employment-related laws and regulations, and associated Federal and State requirements.

4. Ability to analyze administrative problems and situations and to present appropriate facts and recommendations concisely in written or oral form.

5. Ability to communicate effectively both orally and in writing.

6. Ability to effectively work with people of all ages, disabilities, and backgrounds and communicate effectively, orally and in writing, in diverse situations.

7. Maintain a working understanding of City of Crete government policies and procedures.

8. Ability to work independently.

V. DESIRABLE TRAINING AND EXPERIENCE

Any combination of work experience and training that allows the essential duties and responsibilities of this position to be achieved. Preference will be given to job applicant documenting successful experience in like or similar positions, and who are computer literate.

VI. MINIMUM QUALIFICATIONS

1. Must be at least 21 years of age

2. Have high school diploma or GED

3. Bachelor’s degree in Human Resources, Business Administration; Master’s degree desired.

4. At least 3 years of Human Resource management experience required.

5. SHRM-CP or SHRM-SCP highly preferred.

6. Must be able to legally work in the U.S

Job Type: Full-time