Administrative Assistant II

Job Description: Administrative Assistant (Shipping & Operations Support) Location: Chula Vista, CA 91914 Employment Type: Contract (12+ months, with potential extension based on performance) Schedule: Monday-Friday, standard business hours About the Role We are seeking a detail-oriented Administrative Assistant to support shipping, receiving, and operational workflows. This role plays a key part in ensuring accurate handling of materials, maintaining records, and supporting day-to-day warehouse and administrative functions. Key Responsibilities Shipping & Receiving Operations Receive and unload incoming shipments from carriers Verify received items against purchase orders and packing slips Inspect shipments for damage and report discrepancies Sort, label, and store materials in designated locations Prepare outgoing shipments, including packaging, labeling, and documentation Weigh and measure packages to determine shipping requirements Track shipments and resolve delivery issues Inventory & Documentation Update material order records, including receipt status, pricing, and supplier details Maintain accurate tracking of inventory movements Support cycle counts and inventory audits Government Property Management Maintain accurate records of assigned property and equipment Conduct monthly audits to verify equipment location and status General Administrative & Operational Support Maintain supplier records and documentation Ensure workspace cleanliness, organization, and compliance with safety standards Operate warehouse equipment such as forklifts and pallet jacks (if certified) Follow OSHA and safety regulations at all times Basic Qualifications High School Diploma or GED 1+ year of administrative, warehouse, or operations experience Proficiency in Microsoft Excel and Microsoft Office tools Strong attention to detail and organizational skills Ability to manage multiple tasks and meet deadlines in a fast-paced environment Basic math skills (addition, subtraction, multiplication, division) Effective written and verbal communication skills Preferred Qualifications Experience with cycle counting and inventory tracking systems HAZMAT, Forklift, or OSHA Safety certifications Experience in shipping/receiving or logistics environments Core Skills & Competencies Comprehension: Ability to read, interpret, and apply data, documents, and procedures Organization: Manage multiple tasks, prioritize effectively, and solve administrative challenges Problem Solving: Apply logical reasoning and sound judgment in decision-making Communication: Collaborate effectively with cross-functional teams Customer Focus: Demonstrate responsiveness and a sense of urgency Physical & Work Requirements Ability to operate a computer and review detailed reports and documentation Ability to communicate effectively in person and electronically Capability to perform tasks that may require standing, moving, or handling materials