Accounting Specialist

Job Description

Job Description

We are looking for an Accounting Specialist to support branch accounting and office operations in Pharr, TX. This contract position with potential for a permanent opportunity is ideal for someone who thrives in a fast-moving construction environment and can balance financial accuracy with day-to-day administrative coordination. The person in this role will help keep payables, receivables, reporting, and office workflows organized while contributing to reliable branch performance.

Responsibilities:

• Manage vendor and customer account activity, ensuring transactions are recorded accurately and account details remain up to date.

• Review invoice coding, coordinate timely payment processing, and reconcile supplier statements to maintain strong accounts payable controls.

• Apply incoming customer payments using remittance information, monitor outstanding balances, and follow up on aging accounts to support collections.

• Prepare daily financial summaries, compare branch transactions against bank activity, and maintain ledger accuracy through consistent review.

• Perform bank and account reconciliations, track cleared payments, and verify that formulas, entries, and balances are correct.

• Monitor rental-related charges, payments, amortization schedules, and interest calculations to support accurate billing and account tracking.

• Allocate repair-related costs appropriately, generate sales invoices, and provide rental and purchase financial details to the sales team.

• Validate and process commission payments so eligible sales team members are paid promptly after required customer payments are received.

• Maintain office supply inventory, organize electronic and physical records, and provide general administrative support for branch operations.

• At least 3 years of experience in accounting, bookkeeping, office management, or a closely related role.
• Working knowledge of accounts payable, accounts receivable, billing, and account reconciliation practices.
• Experience preparing daily financial reports and maintaining accurate ledger or bank activity records.
• Proficiency with Excel and accounting software used for transaction processing and reporting.
• Strong attention to detail with the ability to identify discrepancies and resolve issues efficiently.
• Effective organizational and time management skills, with the ability to handle multiple priorities independently.
• Clear communication skills, including confidence in customer payment follow-up and coordination with internal teams.
• Experience in construction, equipment rental, or another operationally complex industry is preferred.