Administrative Assistant II - 6.0 hours/day for 191 days/year

Administrative Assistant II

The Administrative Assistant II position performs secretarial, clerical, and administrative assistance and special assignments in a school or a department office setting. Position serves as the first point of contact for staff, students, parents, patrons and visitors.

Essential duties of this position include the following tasks. Employees in this position perform some or all of the following tasks. Other duties may be assigned at any time. Demonstrates knowledge and understanding of all district policies and procedures. Performs a variety of administrative tasks, including answering telephones, routing telephone calls or messages to appropriate staff, operating general office machinery, typing, proofreading, scheduling, filing and handling all incoming and outgoing mail, parcels and other items. Handles money and checks; keeps records of amounts received and deposited. Assists with student attendance and supervises students as assigned. Prepares correspondence, memos, reports, minutes, student records, purchase orders, and related materials from copy, rough draft, or specific instructions. Appropriately maintains and secures confidential records and inquiries. Completes a high volume of computer data entry work, using district computer programs, to input a high volume of data with speed and accuracy, including confidential data, in an environment with constant interruptions. Maintains accurate student records electronically and in printed format including attendance records, new/transfer student registrations, student withdrawals, immunization records, student grades and transcripts and progress reports/report cards. Alerts parents and principal as necessary to address problems. Assists in evaluating student injuries, performs minor first aid in compliance with district policy(ies) and completes any required paperwork in a timely fashion. Administers medications to students within the scope of employee training, district policy(ies) and state and federal law. Maintains moderately complex records and files which require a high degree of accuracy. Undertakes special projects as assigned by the building principal. Consistent, daily and punctual attendance.

Non-essential duties of this position include the following tasks. Employees in this position perform some or all of these tasks. Other duties may be assigned at any time. Orders supplies and materials. Assists with workload of other clerical staff as needed or required. Attends in-service training, staff meetings and other meetings as assigned. Communicates information about district, school and/or departmental policies and procedures to students, staff, parents and patrons. Reports issues to the principal and the appropriate authorities including safety, sanitary and fire hazards, vandalism, thefts and errant wildlife.

Consistently follows all applicable federal and state laws and all district policies, rules and supervisor directions. Observes ergonomics of sedentary office work including placement of computers and monitors, and sitting alignment. Observes proper lifting techniques and other strategies to avoid accidents and personal injury while performing job duties. Performs other duties as assigned. This position may provide various types of student supervision including in-office monitoring and assisting students from one to another location. All school employees have some responsibility for supervising students and assisting in maintaining a safe environment.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience: High school diploma or GED is required. Three (3) years secretarial or related experience is preferred. An Associate Degree in a related field or two (2) years of college/university is preferred. Bookkeeping/accounting experience and payroll experience are preferred. Interpersonal Skills: Works well with others from diverse backgrounds. Focuses on solving conflict, maintaining confidentiality, listening to others, keeping emotions under control, remaining open to others' ideas and contributing to building a positive team spirit. Demonstrates the ability to remain calm and professional in an environment with frequent interruptions. Interacts with staff and students appropriately. Language Skills: Ability to communicate English fluently both verbally and in writing, including proficiency in spelling and grammar. Ability to respond to common inquiries or complaints from students, parents, staff, regulatory agencies, vendors and members of the community. Ability to read and interpret documents including governmental regulations, safety rules and operating and maintenance instructions/ instruction manuals. Ability to prepare routine reports and correspondence with high degrees of accuracy and professionalism. Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to calculate rates, ratios and percentages and proportions. Ability to read and interpret various charts, bar graphs and similar visual data depictions. Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in oral, schedule or diagram form. Ability to deal with problems involving more than one variable. Computer Skills: Ability to effectively use office computers and internet access for email, research, word processing, database manipulation, visual presentations and general web-based applications. Other Skills and Abilities: Ability to exercise good judgment and work effectively in a dynamic environment. Certificates, Licenses, Registrations: A valid First Aid Card is required and a valid Oregon Driver's License is preferred. Must have or be able to obtain various certificates, licenses and/or registrations as required by federal, state or local law(s) and/or determined by the district.

The physical expectations described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions. When performing the duties of this job, the employee is regularly required to talk, see, or hear. The employee is frequently required to walk, stand, sit, use fingers and hands for fine manipulation, handle or feel, reach with hands and arms and move around inside and outside of buildings. The employee is occasionally required to push, pull, bend, stoop, crawl, kneel and crouch. The employee must lift and/or move up to 35lbs. The employee may occasionally climb stairs or ladders. The employee must have, with or without vision correction, close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Work environment is a standard school office setting. The noise level of the work environment is usually low to moderate, but occasionally high depending upon the location, the student population and current activities. The employee occasionally will be required to supervise children during the arrival/departure and recess. The employee is occasionally exposed to wet or humid conditions and outdoor weather conditions, including seasonal heat and cold. The employee may occasionally be exposed to contagious diseases, bodily fluids and blood-borne pathogens. The employee may be exposed to a variety of cleaning agents and some hazardous chemicals and fumes.

Special Requirements: The person selected for this position must be able to provide: proof of college education, verify identity and employment authorization, complete a pre-employment record check and be approved by the State Department of Education after having a Fingerprint-Based Criminal History Verification completed.

Equal Opportunity Employer: The Lake Oswego School District is committed to being an antiracist, Equal Employment Opportunity and Affirmative Action employer. We are committed to ensuring diversity and inclusion in all aspects of recruitment, selection, and employment without regard to race, disability, gender identity/expression, sexual orientation, national origin, ethnicity, religion, veteran or military status, or any other category protected under the law. LOSD is committed to providing reasonable accommodations in our recruitment procedures for individuals experiencing a disability. If you need assistance or accommodation due to a disability, please contact us at View phone number on click.appcast.io. Speech/Hearing impaired persons may contact the district for assistance through the Oregon telecommunications Relay Service at View phone number on click.appcast.io. Lake Oswego School District is a Drug-Free/Smoke-Free Workplace