Accounts Payable Specialist

Accounts Payable Specialist

Seaboard Overseas & Trading Group is looking for an Accounts Payable Specialist to manage the full cycle of vendor payments and invoice processing. This role sits within the finance team and works closely with procurement, operations, and vendors to keep payables accurate and on schedule.

Duties and Responsibilities

Accounts Payable Processing

• Review, verify, and process vendor invoices accurately and timely.
• Match invoices to purchase orders, contracts, receiving documentation, and approvals.
• Process payment requests in accordance with Seaboard payment policies
• Prepare and process ACH, wire transfer, check, and other vendor payments.
• Investigate and resolve invoice discrepancies, payment exceptions, and vendor inquiries.
• Monitor accounts payable aging and assist with managing outstanding vendor obligations.

Vendor Master Maintenance and Internal Controls

• Maintain vendor master records and supporting documentation.
• Obtain and review W-9 forms and other required vendor information.
• Perform vendor validation procedures and callback verifications for new vendors and vendor banking changes.
• Ensure all vendor additions and changes comply with Seaboard fraud prevention and vendor verification policies.
• Maintain documentation supporting vendor setup, modifications, and approvals.
• Assist in periodic reviews of vendor master file changes and internal control monitoring activities.

Tax Reporting and Compliance

• Maintain vendor tax records and ensure proper tax classification.
• Prepare annual Form 1099 reporting and related reconciliations.
• Review vendor setup information for 1099 reporting requirements.
• Coordinate year-end tax reporting activities and resolve vendor tax reporting issues.
• Support internal and external audits involving accounts payable and tax compliance.

Month-End and Financial Reporting

• Reconcile accounts payable subledger to the general ledger.
• Assist with accruals and month-end closing activities.
• Prepare reconciliations, schedules, and supporting documentation for financial reporting.
• Support audit requests and maintain organized accounting records.
• Assist with special projects and process improvement initiatives.

Systems and Process Improvement

• Utilize ERP systems to process invoices, vendor maintenance requests, and payments.
• Maintain electronic records and supporting documentation.
• Identify opportunities for increased efficiency and stronger internal controls.
• Support system implementations upgrades and testing activities when assigned

Education and Experience

• Associate's degree in Accounting or a related field, or equivalent experience
• 3-4 years of experience in accounts payable or related accounting functions
• Foreign currency recording and reporting experience preferred
• Ability to work effectively in a fast-paced and culturally diverse environment with various levels of management, hourly associates, peers and outside suppliers
• Professional written and verbal communication skills
• Strong experience with ERP software – Oracle/PeopleSoft and/or Microsoft Dynamics AX preferred
• Strong Excel skills, including experience with Pivot Tables, V-LOOKUP functions and formula writing
• Strong analytical and problem-solving skills
• Detail oriented, with the ability to work in a multi-project environment and meet deadlines
• Position may require occasional periods of extended hours due to financial reporting deadlines and/or timing of the crop season
• Experience with 1099 preparation and reporting.
• Understanding of accounts payable processes and internal controls.
• Understanding of general ledger coding and account reconciliations.

Working Environment/Physical Demands

Work is performed in a professional office environment and involves frequent contact with others as part of Seaboard's collaborative culture. While performing the duties of this job, the employee is regularly required to hear and communicate effectively, verbally and in writing, and with sufficient mobility to perform assigned tasks. Regular use of standard office equipment, such as computers and phones, is required. This role may have physical demands including, but not limited to, lifting, bending, pushing, pulling and/or extended sitting and standing. The employee may occasionally lift and/or move up to 20 pounds. The position requires specific vision abilities, including close vision and the ability to adjust focus. The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.