Office Administrator

Job Description

Job Description

Office Assistant / Office Administrator (Part-Time contract)

Hours: 20-30/week

Pay: $20-$24/hr.

Fully onsite in Chapel Hill

Position Summary

Seeking a detail-oriented Office Assistant to support administrative operations, inventory management, document preparation, client mailing activities, office supply coordination, shipping logistics, and general office support. This role works closely with multiple internal team members and is responsible for maintaining accuracy, organization, and timely completion of administrative tasks in a deadline-driven environment.

Key Responsibilities

• Prepare, organize, and distribute client documents, mailings, and printed materials.
• Manage office inventory and coordinate ordering of supplies from vendors such as office supply providers.
• Support document compilation, data entry, data gathering, and data summarization projects.
• Assist with shipment preparation, including organizing, labeling, packing, and coordinating delivery of materials and supplies.
• Work with shipping partners to coordinate outbound materials and deliveries.
• Provide administrative support to multiple internal stakeholders requiring documentation, mailing, and project assistance.
• Perform auditing, quality checks, and cross-verification of documents and records to ensure accuracy and confidentiality.
• Provide occasional phone support and general office assistance as needed.

Required Qualifications

• Minimum of 2 years of office administration or related experience.
• Proficiency with Microsoft Outlook, Teams, Excel, and Word.
• Familiarity with Mac operating systems preferred.
• Strong organizational skills and attention to detail.
• Excellent communication skills and the ability to work with multiple internal customers.
• Positive, service-oriented attitude with a willingness to handle both routine and varied administrative tasks.

Schedule

• Part-time position, approximately 20 to 30 hours per week.
• Hours may be scheduled within a standard business-day framework, with flexibility for a predictable recurring schedule.

Work Environment

• Collaborative office environment supporting multiple departments and projects.
• Fast-paced setting that requires responsiveness to deadlines and changing priorities.
• Professional appearance and conduct expected.

Physical Requirements

• Ability to move, organize, pack, and prepare shipments and office materials.
• Ability to occasionally lift up to approximately 40 pounds.

Growth Opportunity

This position offers the opportunity to expand responsibilities over time. Previous employees in similar administrative support functions advanced into roles with greater responsibility, making this an excellent opportunity for someone seeking long-term professional growth.

Pay Details: $20.00 to $24.00 per hour

Search managed by: Kelly Kirst

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.