Accounts Payable Specialist

JOB SUMMARY The Accounts Payable Specialist works under the direction of the CFO to maintain accurate and complete records regarding payments to vendors, lenders, customers and employees, and to process payments. RESPONSIBLE TO CFO. DUTIES c.Maintain current vendor files, including IRS Form W-9’s and insurance certifications. d.Assist with the preparation of vendor credit applications. a.Match purchase order and receiver/receiving slips to vendor invoices. b.Audit invoices for accuracy and process corrections as needed. c.Communicate discrepancies between purchase order and vendor invoice to Purchasing Department, including cost. d.Post vendor invoices to the computer. e.Review vendor invoice for payment discounts and process timely. f.Balance vendor statements to outstanding accounts payable. g.Print checks weekly and attach them to the associated invoices and supporting documents. h.Contact vendors on missing or problem invoices for timely resolution. i.Manage vendor credits and returns for timely resolution. 3.Other a.Attend Accounting Department and Corporate meetings. b.Other duties as directed by the CFO. c.Support Branch Staff with receiving or inventory questions. RELATIONSHIPS The Accounts Payable Specialist reports directly to the CFO and is a member of the Accounting Department.The Accounts Payable Specialist works closely with other members of the Accounting Department, which include Credit, Accountant and Administration.The Accounts Payable Specialist also works closely with the Purchasing and Marketing team, the Pump Department and Branch Managers and Staff. SKILLS Proficient in the use of MS Office Applications (Word, Excel, Outlook) Excellent data entry skills, able to compile and analyze data Strong organizational skills and detail-oriented Self-motivated and good time-management skills Able to multi-task and meet deadlines Excellent communication skills, both verbal and written Professionalism in conduct and presenting of oneself EXPERIENCE AND EDUCATION Previous experience in bookkeeping and/or accounts payable is preferred Comfortable with the use of technology and software EQUIPMENT The Accounts Payable Specialist will have an assigned work desk, computer, and other general office machines in the San Luis Obispo corporate offices. #J-18808-Ljbffr