RFP Coordinator/Marketing Assistant

MARKETING ASSISTANT DESCRIPTION


M-Group seeks a Marketing Assistant to support the Marketing Manager with marketing, business development, and initiative activities, as well as administrative and clerical tasks, including responses to requests for proposals and marketing campaign activities. The Marketing Assistant plays an important role in M-Group's overall business success.

ABOUT M-GROUP

If you are marketing professional with excellent communication, intermediate Microsoft inDesign experience, and a desire to help M-Group thrive and grow, we hope you will consider applying.

M-Group exists to bring innovative and effective planning solutions to Bay Area cities. Since the creation of the firm in 2006, we have brought high-caliber planning services to over 90 Bay Area communities. M-Group's planners have extensive experience working on large, complex, and high-profile projects, and our staff brings together a range of accomplishments and a wealth of real-world experiences.

M-Group is 100% employee owned with an Employee Stock Ownership Plan (ESOP). It is a unique opportunity to contribute to your own future well-being by participating in the company's success.

We strive to create an inclusive and equitable environment in our workplace and in the communities we serve. We work with intention to promote equity and respect for all people. Inclusion and diversity are at the core of M-Group's values. M-Group actively seeks employees who represent the diversity of the Bay Area and encourages applicants from all backgrounds, including BIPOC, LGBTQ+, people with disabilities, veterans, and all other qualified applicants. Visit us at to learn more.

M-Group works together in a hybrid in-person and remote work environment. The person hired will report to our Campbell office three days per week and may work from home two days a week.

We offer comprehensive benefits including:

• Health, Dental, and Vision insurance
• ESOP retirement benefits
• 401k with a 3% annual safe harbor contribution
• Life Insurance
• Personal Time Off (18 days per year)
• 13 paid holidays and an additional 3 paid floating holidays each year
• Professional Development time and reimbursement program

And More.

MARKETING ASSISTANT Essential Functions

• Creates and edits marketing materials, including responses to proposals, memorandums, marketing resumes, and other materials, using Microsoft Word, Adobe InDesign, and other software tools.
• Assists and maintains social media platforms such as the website, LinkedIn, and other social media platforms, including content creation in each media platform.
• Creates content such as newsletters, flyers, graphics, presentations, and other written materials in support of internal communication and marketing activities.
• Maintains marketing databases and prepares marketing metric reports.
• Assists in the coordination and organization of trade show booths, conferences, and promotional events, including internal staff events.
• Attends trade shows, conferences, and promotional events to educate potential clients regarding M-Group services.
• Conducts marketing research, collects and analyzes marketing data to evaluate marketing effectiveness.
• Performs general administrative and clerical duties and supports the administrative and management team in clerical tasks.
• Collaborates and works closely with the marketing manager to support the successful growth and development of M-Group.

Minimum Qualifications:

Education/Certifications:

• Bachelor's degree in marketing or related field; or additional experience commensurate with required education.

Experience:

• 3+ years of marketing experience.

Licenses/Certificates:

• Possession and continued maintenance of a valid class C California driver's license.

DESIRABLE SKILLS AND QUALIFICATIONS

• Attention to detail and dedication to excellence.
• Highly organized and process oriented.
• Strong verbal and written communication skills including excellent written grammar.
• Ability to craft clear, engaging marketing content. Skilled at writing material specific to target audience with brand voice.
• Ablilty to prioritize and stay focused without needing day-to-day direction.
• Ability to work independently as well as in a team environment.
• Proficiency in digital marketing tools, including Microsoft Office, Adobe InDesign, Illustrator, Photoshop, social media platforms, and data analysis software.
• Flexibility and willingness to work occasional weekends and travel for business.
• Ability to adapt to changing priorities.
• Ability to use office equipment such as audiovisual, copy and scan, and other equipment.
• Interested in pursuing a long-term career in Marketing with M-Group.

ESSENTIAL PHYSICAL REQUIREMENTS

The physical requirements listed are representative of those that must be met by an employee to successfully perform the essential functions and key responsibilities of this position. Reasonable accommodation may be made upon request and in appropriate circumstances.

• Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities.
• Position requires grasping, repetitive hand movement and fine coordination in using and operating a computer.
• Position requires near and far vision in reading reports and work-related documents and using a computer.
• Acute hearing is required when providing phone and personal customer service.
• The need to move files, paper, books, and documents weighing up to 25 pounds is required.
• Requires occasional evening and or weekend meetings both remotely and in person.
• Requires occasional travel by vehicle, or domestic flight(s) within California.
• Interaction with the public, answering questions efficiently and quickly; ability to respond to complex questions.
• Ability to manage heavy workloads and hectic or fast paced environment with changing priorities.

Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation.