Transportation and Registration Coordinator

Transportation and Registration Coordinator

12 Month Secretary

Qualifications:

1. High School Diploma including courses in bookkeeping, accounting, business English, and mathematics or equivalent required; Associate degree or college-level business coursework preferred. Post high school training in secretarial procedures and computer operations preferred.

2. Bilingual in Spanish a must.

3. Experience in a school system.

4. Ability to maintain confidentiality of highly sensitive information and always display a customer-oriented attitude with a high degree of professionalism.

5. Proficient with Microsoft Office, Excel, Transfinder, Frontline, Genesis, Google and general computer skills.

6. Ability to work with limited supervision and exercise independent judgment.

7. Knowledge of district addresses, streets, etc. a plus.

8. Excellent organizational skills with a proven ability to process high volumes of complex data with absolute accuracy under tight pre-school-year deadlines.

9. Excellent interpersonal communication and organizational skills.

10. Pass mandatory pre-employment physical, including drug screening in accordance with N.J.S.A.18A: 16-2(b).

11. Pass mandatory criminal history screening in accordance with 18A:6-7.1.

12. Consistent attendance as defined by the New Jersey Department of Education.

13. Possess a valid drivers license and ability to drive to student homes as needed or provide emergency support in other buildings when necessary.

Reports To:

Business Administrator, Human Resources Director

Job Goals:

To assist in the efficient operation of student transportation services and enrollment of students to the district. Monitors residency including students who may be homeless or placed in DCP&P resource homes.

Performance Responsibilities:

Transportation

1. Identify students in need of transportation.
2. Prepare specifications for transportation bids and submit advertisement.
3. Ensure appropriate assignment of students to buses.
4. Prepare bus passes and submit to buildings/parents in a timely manner.
5. Responsible for generating, printing, and distributing student bus passes to individual schools immediately following the completion and finalization of district transportation routing.
6. Experience utilizing specialized school bus routing software (such as Transfinder / Routefinder PLUS, or Edulog) to track stops, monitor rosters, and issue student passes.
7. Training and preparation of annual DRTRS (District Report of Transported Resident Students) reports.
8. Update student database used to transport regular and special education students.
9. Provide each school building with up-to-date bus lists and student assignments in a timely manner.
10. Prepare and send special education routes to the Gloucester County Special Services School District or any other district used for transportation by the district.
11. Update and maintain the student database used to transport both regular education and special education students.
12. Maintain an accurate inventory of specialized safety equipment, including special seats, harnesses, and vests.
13. Design private school routes and prepare bids.
14. Knowledge of state regulations surrounding Aid in Lieu of Transportation (AIL) processes and required parental notifications.
15. Prepare all contracts and purchase orders for transportation.
16. Review invoices for payment of transportation contracts.
17. Coordinate all contractual arrangements through jointures, parental contracts, affiliation agreements with other school districts.
18. Coordinate the enrollment of students with each school.

Registration

1. Serves as the initial contact for the registration of all new students and provides accurate registration information to the schools.
2. Consults with the Human Resources Director for parental disputes regarding transportation and with the Business Administrator for transportation issues.
3. Identify possible McKinney-Vento families during the registration process and notifies the Human Resource Director.
4. Answers phones and doors, greets families, and schedules appointments to facilitate the registration process.
5. Verify residency documents, birth certificates, immunizations, and custody papers.
6. Act as the primary contact for families, school principals, and staff regarding registration/residency documentation requirements.
7. Assists in planning and implementation of Kindergarten and Preschool annual enrollment initiatives.
8. Works with the local transportation company for developing routes for students.
9. Works with the Department of Special Services to ensure timely enrollment, preregistration, and notification of new special education students.
10. Ensures the department's webpage is updated with current information regarding registration guidelines, address changes, transfer information, and withdrawal procedures.
11. Coordinates and distributes information regarding immunizations, insurance, free and reduced lunch, SEMI, etc. for new registrants.
12. Collaborate with the SIS/SDS and Student Pupil Services Coordinators regarding social service cases, (e.g., DCP&P, CASA, or McKinney-Vento cases).
13. Oversees staff assisting in registration during high registration periods.
14. Cross-trained in Buildings and Grounds procedures to provides assistance, as needed, to the Buildings and Grounds Secretary.
15. Performs any other duties that may be assigned by the Superintendent of Schools or Designee.

Essential Job Functions:

1. Ability to occasionally lift, carry, push, or pull office supplies, mail bins, delivery boxes, or printed materials weighing up to 30 pounds.
2. Ability to move about the office and navigate between different school buildings, storage areas, or classrooms to distribute materials or perform tasks.
3. Ability to remain in a stationary position (sitting or standing) at a desk for extended periods, up to 80% of the workday. Clear vision (close, distance, and peripheral) and auditory acuity required to read computer screens, monitor facility software, and communicate clearly with staff, vendors, and the public.
4. Primary work is performed in a standard, climate-controlled office setting.
5. Occasional exposure to dust, ambient noise from custodial machinery, or changing weather conditions when moving between district facilities.
6. Continuous use of hands and fingers to operate a computer keyboard, mouse, multi-line telephone system, copier, and other office machinery.
7. May need to flex hours to work outside the normal workday during busy times.
8. Consistent attendance (better than 95%).

Terms of Employment: 12-Month Year; Unaffiliated position

Evaluation: Annually by the Director of Human Resources and the Business Administrator, consistent with policy governing evaluation of noncertified, unaffiliated staff.

Salary & Benefits: Penns Grove- Carneys Point Regional Teacher Negotiated Agreement

Annual Salary Range: $50,000.00-$56,000.00

Benefits Package Includes: Medical, prescription, and optional dental insurance

Flexible Spending Account (FSA)

Optional Disability Insurance (AFLAC, Prudential, and American General)

Pre-Tax Deduction Options

Employee Assistance Program (EAP)