Bilingual HR & Recruiting Coordinator (Contract)

Bilingual HR & Recruiting Coordinator (Contract)

Sunnyvale, TX, United States (On-site)

Job Description

About the Team

Fanatics Collectibles is a new company working at the intersection of collectibles and technology. We are backed by some of the best investors, sports & entertainment properties and operators in the world. Fanatics Collectibles is integrating with Fanatics’ global digital sports platform – which includes 900 sports relationships and more than 81 million reachable fans – to reimagine the collectibles business for the 21st century.

About the Role

As an HR & Recruiting Coordinator, you will play a pivotal role in supporting the daily operations of our HR and recruiting functions. This blended role offers the opportunity to influence both the employee experience and the candidate journey, including providing bilingual (English/Spanish) support to employees and candidates when needed, ensuring our people processes are organized, efficient, and human-centered.

This role is a 6-month contract.

HR Coordination Responsibilities:

• Maintain and update headcount, employee and non-employee data across key systems, including Airtable and our HCM platform (Oracle), ensuring accuracy, timeliness, and confidentiality.
• Process employee lifecycle changes—such as new hires, internal transfers, changes to line manager or cost center, and terminations—in alignment with compliance standards and internal timelines.
• Provide on-site support on new hires’ first day by leading orientation sessions, conducting welcoming office tours, and ensuring a smooth and engaging start to their employee experience.
• Own and maintain organizational charts for assigned client groups, ensuring structures are accurately reflected and updated regularly in coordination with HR Business Partners and team leads.
• Create onboarding plans by running job descriptions through AI tool and sending the draft to the hiring manager
• Support end-to-end contractor processes, including Oracle entries for onboarding, extensions, and terminations; guiding managers on IT and access setup; coordinating Day 1 and building access; managing equipment return logistics, and submitting necessary tickets for offboarding and badge deactivation

Recruiting Operations Responsibilities:

• Manage requisition creation within our applicant tracking system (Oracle), ensuring accuracy and consistency across platforms.
• Coordinate interview scheduling and candidate communications in partnership with recruiters and hiring managers, with a strong focus on delivering a “white glove experience” for both candidates and interviewers throughout the process.
• Prepare and issue offer letters, ensuring details are accurate and documents are delivered in a timely manner.
• Oversee new hire preboarding logistics, including processing new hire paperwork and ensuring a smooth handoff between recruiting and HR operations.
• Ensure a seamless and professional candidate experience throughout the hiring and onboarding process.

Qualifications:

• Minimum 3 years of experience in an HR, recruiting coordination, or people operations role (tech, media, or startup environment preferred).
• Excellent organizational skills with the ability to manage multiple tasks, juggle shifting priorities, and adapt quickly in a fast-paced environment—while maintaining a high level of accuracy and responsiveness.
• Clear and professional written and verbal communication.
• Bilingual in English and Spanish, with the ability to communicate professionally with Spanish-speaking employees and candidates.
• A proactive, service-oriented mindset and a passion for creating a great employee and candidate experience.
• Strong problem-solving skills with a proactive approach to identifying issues, resolving roadblocks, and improving processes.
• Comfortable operating with ambiguity and changing needs while maintaining focus, precision, and timely execution.
• Familiarity with HRIS and ATS tools (e.g., Oracle, Lever, Airtable, Greenhouse) is a plus.
• Discretion and sensitivity when handling confidential information.

About Us

Fanatics is building a leading global digital sports platform. We ignite the passions of global sports fans and maximize the presence and reach for our hundreds of sports partners globally by offering products and services across Fanatics Commerce, Fanatics Collectibles, and Fanatics Betting & Gaming, allowing sports fans to Buy, Collect, and Bet. Through the Fanatics platform, sports fans can buy licensed fan gear, jerseys, lifestyle and streetwear products, headwear, and hardgoods; collect physical and digital trading cards, sports memorabilia, and other digital assets; and bet as the company builds its Sportsbook and iGaming platform. Fanatics has an established database of over 100 million global sports fans; a global partner network with approximately 900 sports properties, including major national and international professional sports leagues, players associations, teams, colleges, college conferences and retail partners, 2,500 athletes and celebrities, and 200 exclusive athletes; and over 2,000 retail locations, including its Lids retail stores. Our more than 22,000 employees are committed to relentlessly enhancing the fan experience and delighting sports fans globally.

About the Team

Fanatics Collectibles is a new model and vision for the hobby, fundamentally changing the experience for current and future collectors, leagues, and players across many U.S. and international professional and college sports. The organization has long-term, exclusive rights to design, manufacture and distribute trading cards for several sports and entertainment properties, including MLB, MLBPA, the Premier League, MLS, UFC, Formula 1 as well as Disney, Marvel, Pixar, and Star Wars, among others. In January 2022, Fanatics Collectibles announced the acquisition of Topps, establishing the preeminent licensed trading card brand as the cornerstone of Fanatics’ trading cards and collectibles business, and jumpstarted its MLB and MLBPA rights to design, manufacture and distribute trading cards

Job Info

• Locations 100 Planters Rd, Sunnyvale, TX, 75182, US (On-site)