Secretary I - Standards Support Section

Job Responsibilities Greets visitors to the office and answers the telephone; refers calls and callers to supervisor and other staff based on knowledge of the work of the organization; takes messages for the supervisor; makes appointments for the supervisor and reminds the supervisor of appointments; gives direct factual information in response to specific inquiry when there is no question as to the propriety of releasing such information. Receives and opens incoming mail and refers to the supervisor unless referral can be made to another staff member; attaches previous correspondence and other related matters to correspondence requiring supervisor's attention; sends routine acknowledgments or selects form letters in response to routine inquiries; composes routine correspondence for supervisor's review requiring specific knowledge of operational methods, procedures, policies or other information; reviews all outgoing correspondence for typographical accuracy and conformance with procedures. Establishes and maintains subject matter, alphabetic and/or chronological files, and supplies records upon request or in anticipation of supervisor's need. Procures supplies, equipment, repair and maintenance services and the like, through agency channels. Consults or studies specific books, manuals, catalogs or other sources in order to obtain desired information. Makes assignments of facilities, vehicles, equipment or similar items to provide for efficient and optimal use. Orally relays messages and instructions to other subordinates of the supervisor. Allocates debits, credits, costs, charges or other similar bookkeeping items of operational procedures to correct accounts or classifications. May typewrite straight copy from correct copy or rough drafts; prepares duplicating machine stencils and/or master copies. May take dictation using shorthand or a steno-type machine and transcribe using a typewriter; takes general notes and/or minutes at meetings or conferences by longhand, shorthand or steno-type machine. Explains details of services, methods or policies. Reviews the work of others, calling attention to the use of incorrect procedures or methods and to correct entries or results. Approves or recommends rejection of applications, requests, claims or other items following operational policies or rules of action. May supervise clerical subordinates and others in the performance of highly complex clerical work (as defined in the Office Assistant series) on a regular and continuing basis. Salary Range Secretary I, SR-12: $3,748.00 per month Minimum Qualifications Experience Requirements: Applicants must have had work experience of the kind and quality described below and in the amounts shown in the following table. Class Title: Secretary I — General Clerical Exp.: 0.5 years, Specialized Clerical Exp.: 1.0 years, Total Exp.: 1.5 years General Clerical Experience: Work experience which involved performance of tasks demonstrating knowledge of English grammar, spelling and arithmetic; the ability to read and understand oral and written instructions; and to speak and write simply and directly. Specialized Clerical Experience: Progressively responsible typing, stenographic and/or substantive clerical work which duties demonstrated possession of, in addition to the knowledge and abilities noted under General Clerical Experience, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, serving as telephone and walk‑in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work, etc. Substitutions Allowed: Any combination of work experience and/or education, although not cited elsewhere in this specification, which clearly demonstrates the applicant's possession of knowledge, skills and abilities comparable in quality and quantity to that described in this specification may be accepted as satisfying a portion or all of the minimum qualification requirements. Typing Requirement: Applicants must type at 40 net words per minute. Lift/Carry Objects Requirement: Applicants must lift and carry objects weighing up to 25 pounds assisted by another person and/or use of equipment (e.g., hoisting equipment, hand truck). Benefits Holidays: Eligible for 13 paid holidays each year; 14 holidays during an election year. Vacation: 21 days per year. Sick Leave: 21 days per year; unused credits may be used toward computing retirement benefits. Health Insurance: State pays a portion of premiums for each employee’s enrollment in a State sponsored Medical, Drug, Vision and Adult Dental Plan. Group Life Insurance: Free life insurance policy for employees and retirees. Premium Conversion Plan: Employees may increase take‑home pay by having the state deduct the cost of health care premiums before payroll taxes are withheld. Flexible Spending Accounts: Eligible employees can reduce federal and state income taxes and social security taxes through a tax‑savings benefit program called Island Flex. Retirement Plan: State contributes to a retirement plan for eligible employees; specific eligibility varies by service years and age. Tax Shelter Annuity (TSA): Eligible employees may participate in a tax‑sheltered annuity program. Deferred Compensation: State offers a tax‑deferred retirement investment program. Temporary Disability Insurance: Qualified employees may receive benefits for a disability caused by a non‑work related injury or illness. Social Security: State contributes to an employee’s social security account. Workers’ Compensation: Benefits cover medical expenses and partial wage support for injuries on the job. Union & Collective Bargaining: Employees may join a union for collective bargaining and may also choose not to join; union service fees may apply unless the job is excluded from collective bargaining. Equal Opportunity Hawaii State Department of Education does not discriminate in its employment policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, disability, sexual orientation, arrest and court record, and National Guard participation in accordance with federal and state laws. The Department provides equal opportunity employment and prohibits discrimination under the law. #J-18808-Ljbffr Hawaiʻi State Department of Education