Graduate Medical Education & Hospital Administrative Coordinator

OVERVIEW The primary purpose of the Graduate Medical Education (GME) & Hospital Administrative Coordinator position is to support the day‑to‑day administrative responsibilities of the Residency Program and/or Hospital Administration Department. This position assists the Program Director (PD), GME Leadership, and Hospital Administrative Leadership teams. The role helps developing and maintaining the educational quality of the training program while ensuring compliance with all accreditation standards and other regulatory requirements. The coordinator acts as a liaison between the PD, physicians, residents, GME Offices, participating sites, and all other departments. The position must be knowledgeable about compliance and regulatory requirements at the various sites and reports to multiple directors. This position provides administrative assistant duties daily to the CNO and hospital nursing units. It coordinates meetings, calendars and takes minutes on a regular basis and supports the administrative offices for incoming partner requests, appointment requests, correspondence, mail, and related activities. SCHEDULE 40 hours per week. SHIFT Monday to Friday, 8 a.m. to 5 p.m.; may vary based on events and meetings. LOCATION Mercyhealth Hospital and Medical Center‑Walworth, Lake Geneva, WI. The position works between the hospital and clinic daily, typically spending half the shift at each location whenever possible. PAY RANGE $43,687.53–65,531.29 ESSENTIAL DUTIES AND RESPONSIBILITIES To perform this job successfully, a candidate must be able to perform each essential duty competently and consistently. The responsibilities listed below are representative of the knowledge, skills, education, training, licensure, certification, experience, and/or abilities required for the role. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position. GME ADMINISTRATIVE DUTIES AND RESPONSIBILITIES Coordinates educational activities that support the GME program's curriculum and adhere to ACGME requirements. Coordinates non‑clinical aspects of the program while providing guidance on GME policies and procedures. Assists in supporting compliance with GME policies and procedures and accreditation requirements. Coordinates creation, dissemination, and monitoring of all annual schedules and maintains accuracy. Coordinates creation, dissemination, and monitoring of all program evaluation processes. Manages Residency Duty Hours Reports and Compliance and indirectly supervises the timeliness of academic performance evaluations and time‑keeping. Assists in planning, developing, and implementing quality improvement activities. OTHER GENERAL DUTIES AND RESPONSIBILITIES Processes physician payroll, reimbursements, and time‑keeping. Coordinates physician scheduling; manages AMION. Participates in the onboarding and orientation of new physicians and locums. Prepares correspondence, reports, spreadsheets, meetings, quarterly production reports, and related documents in coordination with leadership. Pulls data for the completion and analysis of clinic data and reports. Maintains Administrative Leadership calendars; assists in scheduling meetings, conferences, and related events. Assists with preparation of special events and forums. Takes necessary actions in the absence of the manager or director as required. Other duties as assigned based on department need. EDUCATION AND/OR EXPERIENCE Bachelor's degree, preferred. Three years of related experience and/or training. OTHER SKILLS AND ABILITIES Ability to follow both written and oral instructions accurately and consistently; works within established deadlines and timeframes for projects; experience coordinating personnel and other files. TECHNICAL SKILLS Proficiency with software applications such as Microsoft Office and database software preferred; experience in Workday and Teams is a plus. Coordination of calendars via Outlook. CORE COMPETENCIES Strong communication skills, both written and verbal. Ability to follow instructions and procedures accurately. Demonstrated problem‑solving and critical‑thinking abilities. Ability to work independently and as part of a team. Commits to maintaining confidentiality and ethical standards. Adapts to changing priorities and environments. Displays a high level of confidentiality. Demonstrates customer service orientation and cultural sensitivity. LEVEL OF SUPERVISION The supervisor provides general guidelines, priorities, and deadlines, but the employee is expected to use initiative to complete recurring tasks independently. Specific instructions are given only for new or unusual situations. PAY RANGE $43,687.53 – $65,531.29 EEO STATEMENT Mercyhealth is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. BENEFITS Medical, Dental, Vision Life & Disability Insurance FSA/HSA Options Generous, accruing paid time off Paid Parental and caregiver leave Career advancement and educational opportunities Tuition and certification reimbursement Well‑being Programs Employee Discounts On‑Demand Pay Financial Education Annual recognition/awards events Partner appreciation days Family entertainment/attractions discount Community service/improvement opportunities #J-18808-Ljbffr