Assoc. Director of Finance & Operations, Medicine - 140234

Assoc. Director of Finance & Operations, Medicine

The Department of Medicine is the largest department within the UC San Diego School of Medicine, supporting the institution's academic, clinical, educational, and research missions. It encompasses 23 actively managed financial units spanning central administration, a medical residency program, self-supported operating activities, and medical specialties. The Department of Medicine Business Office provides comprehensive financial, operational, and data-driven support for this large and complex enterprise. The team includes financial analysts and accountants, financial support personnel, and data science professionals. Together, they oversee more than $200M in annual financial activity across the Department's non-research activities, the entire Medicine internal control portfolio, and medical personnel operational performance.

The Associate Director of Finance & Operations functions with a high degree of autonomy as a team manager, directly supporting the Sr. Director of Business Intelligence in delivering high-quality financial and operational analysis and reporting. Represents the Sr. Director in meetings, presentations, and decision-making activities as delegated. Designs, develops, and executes complex financial and operational processes, analytical frameworks, reports, and automation solutions. Concurrently assigns, directs, and reviews the work of direct reports, working closely with fiscal affairs, business intelligence, and unit leadership personnel to translate financial and operational data and results into actionable information.

Acts as a collaborative, multidisciplinary bridge providing technical cross-support between financial and business intelligence personnel while directly interfacing with internal and external leadership to optimize departmental financial and operational strategy.

Using professional concepts and organizational objectives to resolve complex issues in a creative and effective manner. Works on complex issues where analysis of situations or data requires an in-depth evaluation of variable factors. Exercises judgment in selecting methods, techniques, and evaluation criteria for obtaining results, collaborating with a diverse range of internal and external personnel.

Receives assignments in the form of objectives with goals and the process by which to meet those goals. Responsible for supervising the day-to-day unit activities. Normally directs a section or group of budget / financial / resources analysts. Oversees and participates in the most complex projects and deals directly with major department managers. Provides direction according to established policies and management guidance.

Minimum Qualifications

• Bachelor's degree in a related area (accounting, finance, or business analytics) and/or equivalent experience/training.
• Five (5) or more years of relevant experience.
• Extensive knowledge of finance policies, practices and systems, budgeting and reporting techniques, accounting and bookkeeping. Demonstrated experience with GAAP, GASB, OMB Uniform Guidance, and IRS pronouncements/directives.
• Solid understanding of financial and resource planning concepts as well as how to control organizational budgeting. Thorough knowledge and experience in developing and successfully managing multi-specialty budgets, including identifying variances and developing and implementing corrections to avoid or reverse deficit conditions.
• Ability to prepare and present materials to internal and external constituents. Proven experience in performing with limited direction and supervision the preparation and presentation of materials to internal and external stakeholders of varied levels of hierarchy and technical knowledge, translating financial and operational results and guidance as actionable information in a clear, concise, and diplomatic manner that exercises independent judgment and discretion.
• Extensive knowledge of human resource policies, practices, and planning.
• Demonstrated ability to effectively communicate both verbally and in writing. Advanced ability to effectively present complex financial and operational both verbally and in writing in a clear and concise manner.
• Advanced skills in the use of spreadsheet and database software. In-depth ability to use multiple spreadsheet and database software tools to gather information for specialized, complex, financial and operational analysis, management, and reporting. Proven ability to design and implement expert-level Excel, Power Query, and database solutions, utilizing highly advanced and complex formulas, programming, and other skills, to optimize workflows and deliver actionable insights.
• Demonstrated interpersonal skills and ability to work effectively across the organization at all levels. Proven ability to act as a positive, effective, and contributing team member with a strong professional commitment to cultivating collaborative relationships with personnel of diverse backgrounds, levels, and responsibilities, and to providing staff mentorship that sustains a climate of trust and shared purpose.
• Proven ability to deal with changing priorities and direct the work of others accordingly. Ability to multi-task. Proven ability to successfully perform and manage concurrent, high-volume responsibilities and functions effectively under pressure and with dynamic due dates, expectations, and priorities through multitasking and management of a tiered team structure, maintaining detailed and high-quality deliverables that provide actionable information to stakeholders.
• Demonstrated ability to screen applications, interview candidates, and either make selection decisions or recommend individuals for hire.
• Thorough knowledge and understanding of internal control practices and their impact on protecting University resources. Demonstrated experience with IIA/COSO internal control frameworks.
• Client services oriented; has good listening, communication, critical thinking, and analytical skills. Demonstrated performance in functioning as a contributing team player, building relationships, and supervising/mentoring personnel through collaborative and cross-functional experience that lead to professional development pathways.
• Demonstrated working knowledge of financial, budget, and data systems within a complex and multi-disciplinary institution of diverse fund streams. Ability to identify, interpret, and make decisions about complicated anomalies.
• Proven experience in independently identifying optimized analytics, reporting, and process activities for the betterment of the institution, with a focus on the Department's interests.
• Proven action in independently identifying training and knowledge advancement that lead to improvement or creation of improved analytical processes and activities.
• Ability to successfully delegate activities to staff, ensuring high-quality work product and alignment with goals and standard practices.
• Expert-level experience in the development and analysis of financial reports, including the income statement, balance sheet, and statement of cash flows.
• Knowledge of relevant databases, BI applications, and tools, with an ability to produce high-quality reports and documentation under limited direction and supervision.

Preferred Qualifications

• Master's degree in a related area, such as accounting, finance, or business/data analytics, and/or equivalent experience/ training preferred.
• Prior supervisory experience preferred.
• Lean / Six-Sigma Green Belt or above and/or equivalent experience/training.
• Demonstrated ability or aptitude to understand and develop systems using such programming languages as PowerQuery M-Code, Visual Basic for Applications, and SQL.

Special Conditions

• Occasional evenings and weekends may be required.
• Must be able to work various hours and locations based on business needs.
• Employment is subject to a criminal background check.