Grant Adherence Manager

Job Description

Job Description

POSITION TITLE: Grant Adherence Manager

DEPARTMENT: Operations

REPORTS TO:  VP of Grant Adherence

SALARY/FLSA STATUS: Full-Time, Exempt

ORGANIZATION MISSION:

We prepare youth and young adults to be ready for college, career, and life.

POSITION SUMMARY:

The Grant Adherence Manager is responsible for monitoring and ensuring adherence to the requirements of assigned grants, contracts, and funding agreements across the organization. This position serves as the primary compliance partner to operational and program leaders, ensuring that contractual obligations, performance measures, reporting deadlines, documentation requirements, and program deliverables are achieved in accordance with funder expectations.

The Grant Adherence Manager provides ongoing oversight throughout the grant and contract lifecycle, identifies risks and compliance concerns, coordinates corrective actions, and supports departments in maintaining funding compliance. The position works closely with Finance, Human Resources, Planning & Measurement, and program teams to strengthen accountability, minimize risk, and support successful program outcomes.

COMPETENCIES & KEY RESPONSIBILITIES:

Grant Management

• Manage multiple grants through different government funders, foundations, and private funding sources. 
• Monitor grant performance, deliverables, budgets, and compliance requirements. 
• Coordinate with multiple departments to ensure successful implementation of the grant requirements. 
• Review grant and contract requirements to ensure clear understanding of deliverables, performance expectations, reporting schedules, participant requirements, and documentation standards. 

Compliance Monitoring & Risk Management

• Conduct routine monitoring of assigned grants and contracts to identify compliance risks, performance concerns, or missed requirements. 
• Work directly with program and operational leaders to address findings, documentation deficiencies, and performance gaps. 
• Develop and monitor corrective action plans when compliance concerns or performance issues are identified. 
• Escalate significant risks, recurring findings, or unresolved compliance issues to the Vice President of Grant Adherence.
• Monitor contract performance against established outcomes, service levels, participant requirements, and deliverables. 
• Identify trends that may impact funding compliance, performance targets, or contract renewals.

Communication 

• Produce clear and accurate reports and grant related documentation to funders.
• Translates technical policy information into clear and concise content for Club staff.
• Provide leaders with timely information regarding upcoming deadlines, compliance requirements, and potential risks.

Collaboration and Partnerships 

• Work closely with other departments to maintain accurate grant information, reporting requirements, and expectations.
• Build productive partnerships with funders and community partners.
• Demonstrates the ability to collaborate and effectively work within and across teams to accomplish our organizational goals in support of our Mission and each other. 

QUALIFICATIONS/REQUIREMENTS:

• Bachelor’s degree in Public Administration, Business Administration, Nonprofit Management, Finance, or a related field preferred. 
• Minimum of three years of experience managing grants, contracts, or funded projects preferred.
• Proficient with Microsoft Office; Excel, Word, PowerPoint, Outlook, etc. 
• Proficiency with grant databases and CRM systems.
• Exceptional written communication, attention-to-detail, and organizational skills.
• Ability to work collaboratively across departments.
• Must be able to pass a Level II background screening ( and drug screening through one of our vendors.

TRAVEL:

Travel may be required to multiple Club facilities throughout Hillsborough, Pasco, Hernando and Pinellas counties for training and professional development or other business purposes.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to: sit, stand, walk, kneel, stoop, and use a keyboard. The employee may be occasionally required to bend and lift and/or move up to 30lbs. 

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate - high. Flexibility to working schedules may be required due to changing needs. 

DISCLAIMER:

The information presented indicates the general nature and level of work expected of employees in the classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job. Reasonable accommodation will be possible and based on an individual basis.

EQUAL OPPORTUNITY EMPLOYER:

Qualified applicants receive consideration for employment without discrimination because of race, color, gender, religion, national origin, ancestry, citizenship, disability, age, sexual orientation, or any other characteristic protected by law.