Administrative Assistant II

Administrative Assistant II supports senior leadership at Abbott's Cancer Diagnostics division. Manages executive calendars, coordinates events, handles budget and expense reconciliation, and maintains organizational systems across Madison, WI and Rochester, MN locations.

Responsibilities

• Manage senior leadership calendars, coordinate internal and external requests, and schedule standing meetings
• Oversee record-keeping systems, document management platforms, and meeting notes and archives
• Process purchase requisitions, budget analyses, invoice reconciliation, and expense management
• Draft and prepare confidential correspondence, presentations, and meeting materials
• Coordinate internal and external events including venue contracting, catering, and logistics

Requirements

• Associate's degree in business administration or related field, or high school diploma with 2 years relevant experience
• 5+ years of administrative support experience with progressively increasing responsibility
• Proficiency in Microsoft Outlook, Excel, Word, and PowerPoint
• Demonstrated ability to manage business travel and expense platforms with receipt reconciliation
• Strong organizational skills, attention to detail, and time management capabilities
• Professional communication and interpersonal skills with internal and external stakeholders
• Authorization to work in the United States without sponsorship

Compensation: $23.55–$47.15/hour