School Secretary - Copper Trails 26/27 SY

School Secretary - Copper Trails 26/27 SY JobID: 2465 Position Type: Classified Support Staff/ Secretary School Support Date Posted: 10/29/2026 School Secretary I. General Description: This position ensures the efficient operation of the school office in order to maximize the office's positive impact on the education of the students. II. Qualifications:

1. Must possess high school diploma or equivalent.
2. Must possess a minimum of two years experience as a secretary, office manager, or other similar position.
3. Must have knowledge of basic office procedures and common office equipment and computers.
4. Must possess proficient typing and phone skills and knowledge of word processing, database, and spreadsheet programs.
5. Bilingual/biliterate in Spanish and English preferred.

1. Assists Principal with planning and organizing the school office.
2. Provides positive and quality customer service for all.
3. Assists teachers in processing their instructional materials as requested.
4. Orders office supplies in a timely fashion and maintains accurate inventory records, as needed.
5. Maintains a daily staff attendance log, prepare weekly classified and certified spreadsheet for submission to payroll department and insure that all attendance absence forms are submitted.
6. Processes all changes and adjustments in student schedules.
7. Maintains a log of visitors to the school and monitors visitors' badges as appropriate.
8. Processes requisitions and maintains appropriate budget records.
9. Maintains student attendance records and parent contact for absences.
10. Maintains student permanent records and processes all requests for records.
11. Processes and informs appropriate program offices/programs regarding changes in student status.
12. Takes responsibility in the care of school and minor repair of photocopier, fax machine and other office equipment and materials. Calls service technicians, as needed.
13. Keeps daily student sign out/in log.
14. Answers phone and relays messages to principals, teachers, and students.
15. Maintains student information in Synergy System and submits student attendance data for ADM reporting.
16. Assists Student Council sponsor with fundraising activities and counts and processes student funds.
17. Supervises students sent to office for discipline.
18. Assists and comforts students in nurse's absence.
19. Performs other related duties as assigned.