Office Assistant

HotFoot Recruiters is hiring an Office Assistant to support daily administrative and operational functions for a growing auto parts distribution company. This role is ideal for someone who is organized, detail-oriented, and comfortable assisting with office operations, basic accounting support, and general administrative tasks.

• Support daily office operations, including document management, filing, and maintaining organized records.
• Coordinate office supply purchases and general administrative logistics.
• Answer incoming calls and communicate with suppliers, clients, and agencies when needed.
• Follow up with vendors or customers regarding missing invoices or documentation.
• Assist with invoice preparation, expense tracking, and basic accounting support tasks.
• Support preparation of customer orders and related administrative documentation.
• Coordinate meeting scheduling and support project documentation when required.
• Provide general administrative assistance to supervisors and team members as needed.
• Assist with employee attendance tracking and HR-related paperwork.

• 1-3 years of previous experience in administrative support, office coordination, or assistant roles preferred.
• Comfortable communicating with vendors, customers, and external agencies by phone.
• Basic familiarity with invoicing, expense tracking, or accounting support tasks.
• Reliable, adaptable, and able to handle multiple administrative tasks.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong organizational skills and attention to detail.