Budget and Finance Analyst

Location: Claremont, CA Job Posting Title: Budget and Finance Analyst Job Details and Requirement: Department : Treasurer’s Office Supervisor : Senior Director of Budget and Finance

GENERAL DESCRIPTION

The Budget and Finance Analyst is a key member of the Finance and Treasurer’s Office responsible for supporting the College’s financial planning, budgeting, reporting, and institutional decision-making. Working with a high degree of independence, the Budget and Finance Analyst partners with departments across campus to develop budgets, monitor financial performance, perform financial analysis, and provide consultation that promotes sound fiscal stewardship and advances the College’s strategic priorities. The position plays a central role in the College’s annual budget process, institutional forecasting, budget systems administration, and the development of financial analyses that support executive decision-making. The Budget and Finance Analyst provides analyses and recommendations to senior leadership, supports Board of Trustees reporting, serves as the functional lead for Workday Financial Management and Adaptive Planning, and leads initiatives that improve financial reporting, business processes, and operational effectiveness. Success in this role requires strong analytical and critical thinking skills, exceptional written and verbal communication, sound professional judgment, intellectual curiosity, initiative, and the ability to independently manage projects while building collaborative relationships across the College. The successful candidate approaches every process with a continuous improvement mindset, proactively identifying opportunities to simplify workflows, automate routine tasks, strengthen controls, and implement innovative solutions that enhance the efficiency, effectiveness, and value of the Office of the Treasurer.

ESSENTIAL FUNCTIONS

Financial Planning, Budgeting, and Forecasting Coordinate significant components of the College's annual operating budget process, including budget development, data collection, validation, review, and communication with campus departments. Serve as the primary budget liaison for assigned departments by providing guidance on budget development, financial planning, budget policies, and promoting sound financial stewardship and responsible use of College resources. Maintain institutional budget and forecasting models within Adaptive Planning (or successor budgeting systems), ensuring the integrity of financial data and planning assumptions. Develop financial forecasts, scenario analyses, reserve projections, and other financial models to support institutional planning and executive decision-making. Monitor budget-to-actual results, identify trends, risks, and opportunities, and recommend corrective actions where appropriate. Maintain highly confidential data regarding the College's position control records and collaborate with Human Resources to ensure personnel budgets accurately reflect authorized positions, hiring activity, salary projections, and fringe benefit assumptions. Design and develop financial analyses, models, and reporting tools from the ground up when existing reports do not meet business needs by identifying appropriate data sources, validating information, synthesizing findings, and presenting meaningful recommendations. Research complex financial questions by analyzing accounting activity, trial balances, general ledger detail, reconciliations, financial statements, and supporting documentation to identify root causes and recommend practical solutions. Monitor financial activity and help ensure compliance with College policies and procedures, applicable accounting standards, IRS regulations, and other regulatory requirements. Financial Reporting and Analysis Lead recurring financial reporting for departments, senior leadership, and College committees. Coordinate the development of executive-quality Board schedules, analyses, narratives, presentations, and supporting documentation. Prepare clear, concise narratives that communicate financial results, trends, risks, and recommendations for senior leadership and the Board of Trustees, including the development of financial narratives and supporting written materials for Board of Trustee meetings. Prepare executive-quality presentations using Microsoft PowerPoint, Canva, or comparable presentation software that effectively communicate financial information to executive audiences, including presentations for the quarterly Board of Trustee meetings. Communicate complex financial information clearly and effectively through reports, presentations, and discussions with both financial and non-financial audiences. Financial Systems and Process Improvement Serve as the Finance Office functional lead for Workday Financial Management, Adaptive Planning, and related financial systems. Develop financial reports and analyses to support departmental and institutional decision-making while providing training to departments on the effective use of Workday self-service reporting tools. Develop and maintain training materials, instructional guides, videos, and other learning resources to promote consistent understanding and effective use of financial systems, policies, and procedures. Evaluate financial processes and recommend improvements that strengthen internal controls, improve efficiency, enhance the user experience, and support continuous process improvement. Financial Consultation and Campus Partnership Serve as a trusted financial consultant to departments by providing responsive, professional, and solutions-oriented guidance on budgeting, financial reporting, financial systems, and the interpretation of financial information. Partner with The Claremont Colleges Services (TCCS) Office of Financial Services to support accounting, financial reporting, audit activities, and other collaborative Finance initiatives. Partner with departments to strengthen financial literacy, improve reporting capabilities, and support informed operational decision-making. Develop, maintain, and enhance institutional financial metrics and dashboards that support strategic planning and decision-making. Administrative Responsibilities Serve as the lead administrator for the Treasurer’s Office Pitzer Hub page by developing, maintaining, and enhancing content, resources, and documentation to support communication, training, and self-service across the College. Record minutes for assigned Board of Trustees and committee meetings in support of the Treasurer's Office, as required. Provide backup support for critical Finance Office functions, including serving as a backup administrator for the College’s Purchasing Card (P-card) program during staff absences or periods of peak workload. Support fiscal year-end close and audit activities as assigned. Perform other related duties as assigned.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

The individual must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities. Advanced knowledge of budgeting, financial planning, financial reporting, internal controls, and Generally Accepted Accounting Principles (GAAP), with the ability to apply accounting concepts to financial analysis and decision-making. Ability to independently identify problems, gather information, develop analytical approaches, build financial analyses from the ground up, and recommend practical solutions. Ability to research complex financial issues through detailed analysis of trial balances, general ledger activity, reconciliations, financial statements, and supporting documentation. Exceptional written communication skills, including the ability to prepare executive-level reports, Board narratives, presentations, and other professional communications. Demonstrated ability to prepare polished presentations using Microsoft PowerPoint, Canva, or comparable presentation software. Advanced proficiency with Microsoft Excel and a strong aptitude for financial systems and reporting tools. Demonstrated ability to organize work, prioritize competing responsibilities, and produce accurate, high-quality work efficiently while consistently meeting deadlines. Demonstrated ability to independently manage projects from planning through implementation while maintaining accountability for quality, accuracy, and timely completion. Exercises sound professional judgment by knowing when to work independently and when to seek guidance on complex or sensitive matters. Demonstrates intellectual curiosity by asking thoughtful questions, investigating unusual financial trends and variances, and proactively identifying opportunities for improvement. Demonstrates professionalism through reliability, responsiveness, accountability, discretion, confidentiality, and exceptional attention to detail. Demonstrates initiative and ownership by anticipating needs, following through on commitments, and consistently delivering high-quality work products. Ability to quickly learn new processes, build effective working relationships, and become a trusted resource with minimal direction. Demonstrated commitment to continuous process improvement, innovation, collaboration, and customer service. Ability to analyze and interpret financial statements, accounting records, and operational data to identify trends, evaluate performance, and support sound financial decision-making. Demonstrated ability to produce high-quality work efficiently by effectively managing time, prioritizing responsibilities, and meeting deadlines in a fast-paced environment. Proven ability to exercise exceptional judgment, maintain strict confidentiality, and appropriately manage highly sensitive information. Demonstrated emotional intelligence, resilience, professionalism, and discretion in a dynamic environment. Demonstrates a commitment to continuous learning, collaboration, and service excellence while actively seeking opportunities to improve processes, strengthen partnerships, and enhance organizational effectiveness. Education/ Experience: Required : Five (5) years of progressively responsible experience in budgeting, financial planning, financial analysis, and accounting. Bachelor's degree in Accounting, Finance, or closely related field. Demonstrated experience independently managing projects from planning through implementation while producing high-quality financial analyses and recommendations. Advanced proficiency with Microsoft Excel and demonstrated experience using enterprise financial systems and financial reporting tools. Preferences: Master’s degree in Accounting, Finance or closely related field. Experience in higher education, governmental, and/or nonprofit accounting. Experience with Workday Financial Management. Experience with Adaptive Planning or comparable budgeting and forecasting software. Experience preparing financial reports, presentations, or supporting materials for executive leadership, governing boards, or other senior decision-makers. #J-18808-Ljbffr Pitzer College