Shipping & Receiving Administrator

Description This position supports the Marketing, Commercial and Operating departments with efficient, costeffective receipt, inventory management, tagging and shipping of all types of commodities into, out of and between various Company facilities and out to consumers worldwide. This role organizes and supports the most important aspects of timely planning and fulfillment of supplier and consumer contracts, scheduling of load receipts and shippers, communications and problem solving internally and externally and to further improve utilization of the Companies’ operating and other systems as directed. The primary responsibilities of this role are to ensure that Company inventory is received and shipped in the timeliest fashion possible and the accuracy, storage and forwarding of all documentation and communications are done in the most efficient and professional manner, while also being entered into Company directed areas as quickly as possible. The position specifically aids the operating department in organizing, processing, and moving commodities as quickly and efficiently as possible with the appropriate paper flow to match, as well as parts procurement and other clerical needs of the NFRP Manager, the Director of Ferrous Processing and The Fleet/Ops manager. Essential Duties and Responsibilities Learn the Company’s RIMAS Scrap Management software in all aspects related to supplier and consumer interactions primarily as it relates to receiving, inventory management, tagging and shipping. Provides timely and accurate receiving, inventory and shipping information to the marketing, commercial and operating teams. Manages the scheduling of shipment of commodities of various metal types and forms in concert with the marketing, commercial and operating teams. Supports the receiving and quality control process, the purchase of loads against POs and shipments of quality-controlled products on Company packing lists and bills of lading according to established specifications against SOs. Verifies the quality and count of all items unloaded from railroad cars, trucks and trailers; checks against suppliers’ count and immediately reports discrepancies to operating manager, supervisor, and trader. Assists in matching receivers to the POs and in matching shippers to the SOs, tracks receiving weights, assures appropriate invoicing and payment applications upon receipt of funds where required. Verifies and records all items loaded for shipments. Enter purchase orders (PO) and sale orders (SO) – where required. Marketing, supplier and freight expense analysis and other reports as needed. Assists in training and elevating the use of the Company systems and procedures with other team members. Trains to operate Company equipment including forklifts, skid steers and loaders where required. Other projects as assigned. Education and Experience High school diploma or equivalent. Minimum of 5 years' experience in customer support, logistics or transportation. Experience with closed van, container drayage, dump trailer, gondola, flat or drop deck trailer and tanker shipping. Experience as a productive and meaningful member of a commercial team. Basic understanding of railway, dock, and warehouse procedures. Prior Shared Logic/RIMAS knowledge a plus. Knowledge, Skills, and Abilities High working proficiency in Microsoft Office, with focus on Excel, Word and PowerPoint. Ability to express ideas clearly and concisely using appropriate mediums (for example, face-to-face, e-mail, and presentations), listen effectively, demonstrate understanding, and clarify meaning for others. Ability to analyze, define, diagnose, and solve problems with sound logic and rationale. Ability to develop, coach, and mentor others and to provide development experiences and network opportunities, advice, and preparation of others for effective performance. Ability to interact cooperatively and collaboratively with others as a team, including those holding divergent and/or opposing views and goals. Is always courteous and professional to team members both inside and outside of the Company. Proficient, timely and courteous in filing, call, fax and message handling and delivery. Strong organizational and administrative skills. Knowledge of scrap metal recycling or similar tangential industry a plus. Highly organized and professional. Ability to learn quickly and adapt easily to change. Strong management and communication skills. Ability to work quickly, independently, and with confidence to handle many challenges. Work well with others in a fast-paced, non-stop environment. Flexibility in changing work conditions, assignments, and schedules. Bilingual in English and Spanish helpful. Comfortable working in an industrial environment. Safety Strictly adhere to all Health, Safety, and Environmental standards. Follow all safety guidelines and protocol, including wearing of all PPE. Adhere to all local, state, OSHA, and environmental regulations. Decision Making This position is formally responsible for timely shipping of Company commodities solely against open agreements as directed and the confidential management of corporate, operational and commercial information. There is no current requirement for recommendations regarding policies associated with the job’s purpose and essential responsibilities. There is no responsibility for hiring, promoting, disciplining, terminating, and developing performance measures for any personnel. Physical Requirements Walk and stand for long periods of time; walk and stand on uneven surfaces. Communicate by speech and hear audible warning signals. #J-18808-Ljbffr Midwest Scrap Management Inc