Accounts Payable Clerk

Job Description

Job Description

SUMMARY OF POSITION : The Accounts Payable Clerk is responsible for receiving and processing invoices for all Provision entities to ensure timely payments are made to maintain positive vendor relationships. The Accounts Payable Clerk works closely with various Provision team members to ensure proper invoice documentation and approvals are received. This role plays a vital role in tracking deposits, withdrawals, and cleared payments to report this information to the Controller. The Accounts Payable Clerk supports the team by sharing in the monitoring of accounts payable communications and to work for timely resolutions of banking and vendor matters. 

JOB RESPONSIBILITIES: 

• Maintain daily A/P invoices and payments for multiple entities
• Process bi-weekly payments to vendors per Controller approval
• Assist with opening all invoices received in the mail and electronically, date stamp and sort invoices by entity
• Route invoices to the appropriate employee, department or authorized approver and obtain documented approval before payment is processed
• Responsible for entering invoices and related information into the accounts payable system, sharing invoice-entry responsibilities with other accounting team members
• Maintain and reconcile the checkbooks for multiple entities 
• Monitor outstanding checks and other unreconciled transactions to assist with resolving aged or unusual items
• Escalate suspected fraud, unauthorized activity or internal-control concerns to the Controller and/or CFO
• Assist with cash transfers and other banking transactions after receiving appropriate authorization from the Controller or CFO
• Special projects and other duties as assigned

JOB SPECIFICATIONS:

• HS diploma required, college degree preferred
• Two to four years accounts payable experience
• Prior experience with bank reconcilations, accounts payable, bookkeeping or general accounting preferred
• Experience with working with multiple companies and/or business units is preferred
• Knowledge and understanding of accounting and financial controls
• Proficiency with Microsoft Excel and Word, experience with QuickBooks a plus

Knowledge, Skills and Abilities

• Strong attention to detail and commitment to accuracy
• Ability to reconcile financial activity and research discrepancies
• Effective organizational and time-management skills
• Sound judgment when handling banking information, invoices, and confidential financial records
• Ability to follow approval procedures and established internal controls consistently
• Ability to work independently while collaborating effectively with other members of the Accounting Team